Remote Purchase Order Records Coordinator

HRS Talent Solutions; Nuneaton; Remote; GBP 35,000 - 39,000; Full time

Job summary

N/A is seeking a Purchase Order Records Assistant to manage and link purchasing documents in a remote, office-administration setting. The role focuses on keeping records connected, reviewing references, and ensuring status changes are captured accurately by approved colleagues.

The position emphasizes data integrity, clear documentation, and supportive coordination with the purchasing team, with the option for full-time or part-time hours and hourly compensation.

Qualifications

• Experience in office administration and purchasing records management.
• Strong attention to detail and accuracy in filing and linking documents.
• Ability to work remotely with minimal supervision.

Responsibilities

• Find the approved order using its reference and supplier details.
• Link a confirmation or delivery document to the correct record.
• Check the status shown before entering a new update.
• Ask for a missing reference or clarification about an uncertain match.
• Record a change authorised by the purchasing owner.
• Make an incomplete document visible to the appropriate colleague.
• Keep an order open when the receiving status is still unknown.
• Leave a short note explaining any unresolved discrepancy.
• Preserve source communications and notes for audits.

Skills

Office administration

Purchasing records

Remote work

Record keeping

Tools

Online purchasing tracker

Job description

N/A is seeking a Purchase Order Records Assistant to manage and link purchasing documents in a remote, office-administration setting. The role focuses on keeping records connected, reviewing references, and ensuring status changes are captured accurately by approved colleagues.

The position emphasizes data integrity, clear documentation, and supportive coordination with the purchasing team, with the option for full-time or part-time hours and hourly compensation.