Remote Meeting Room Scheduler

HRS Talent Solutions; Chester; Remote; GBP 51,000 - 54,000; Full time

Job summary

HRS Talent Solutions is seeking a Meeting Room Booking Administrator to manage remote office bookings and room scheduling. You will verify requests against the shared calendar, record confirmed reservations and flag conflicts for resolution.

Whether full-time or part-time pro rata, the role involves ensuring correct site and room details, updating bookings, and maintaining an audit trail while coordinating with facilities teams to meet room needs.

Qualifications

• Prior reception or scheduling experience is helpful but not essential.
• Remote/online work from a home office with a shared calendar.
• Training on calendars, sites and authority boundaries will be provided.

Responsibilities

• Check approved room requests against the online calendar and record confirmed reservations.
• Flag overlaps or conflicts to the appropriate people and provide available alternatives if permitted.
• Do not decide meeting priority or guarantee equipment without facilities' confirmation.
• Ensure the request identifies site, date, time and expected attendees and the correct room.
• Update bookings after authorised changes; handle cancellations and maintain an audit trail.
• Keep the organiser informed of the confirmed status and communicate any changes to the calendar.
• Note equipment needs and coordinate with facilities for setup.

Job description

HRS Talent Solutions is seeking a Meeting Room Booking Administrator to manage remote office bookings and room scheduling. You will verify requests against the shared calendar, record confirmed reservations and flag conflicts for resolution.

Whether full-time or part-time pro rata, the role involves ensuring correct site and room details, updating bookings, and maintaining an audit trail while coordinating with facilities teams to meet room needs.