Remote Executive & Operations Coordinator

Artsjobsonline Ltd; Greater London; On-site; GBP 31,000 - 38,000; Full time

Job summary

Wellcome Collection is seeking two Team Coordinators to join the Strategy, Delivery & Transformation team. You will provide essential administrative support across multiple departments, helping ensure smooth day-to-day operations and a cohesive working environment.

Responsibilities include coordinating meetings, managing calendars, handling expenses and procurement, and supporting onboarding. A proactive, organized approach is required to enable leadership to achieve objectives.

Qualifications

• Experience as PA/EA or in a fast-paced admin role.
• Advanced Microsoft Office skills incl. SharePoint.
• Experience coordinating meetings and governance processes.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-quality administrative support to Directorate and Leadership Team; manage expenses, invoices, purchasing, and operations.
• Coordinate internal and external meetings; prepare agendas, papers, presentations, minuting and follow-up actions.
• Organise all-staff and governance meetings, workshops, training, away days, and events logistics.
• Oversee onboarding for new team members and occasional travel/ accommodation for leaders.
• Manage office operations, supplies, equipment, tech needs, workspace setup, and records.

Skills

Multi-tasking

Time management

Microsoft Office

SharePoint

Monday.com

Stakeholder communication

Tools

Microsoft Office

SharePoint

Monday.com

Job description

Wellcome Collection is seeking two Team Coordinators to join the Strategy, Delivery & Transformation team. You will provide essential administrative support across multiple departments, helping ensure smooth day-to-day operations and a cohesive working environment.

Responsibilities include coordinating meetings, managing calendars, handling expenses and procurement, and supporting onboarding. A proactive, organized approach is required to enable leadership to achieve objectives.