Remote Operations Coordinator — Part-Time

Outlook Expeditions Limited; United Kingdom; Remote; GBP 25,000 - 31,000; Part time

Job summary

Outlook Expeditions is seeking an Operations Co-Ordinator to provide essential admin support to the Planning Team and cross‑departmental workflows. This hands‑on, detail‑driven role focuses on records, HR paperwork, and expedition documentation for training and trips.

It is a three‑day‑per‑week, fully remote position with quarterly UK travel. You will manage data entry, invoices, DBS checks, and contracts, while maintaining filing systems.

Qualifications

• Solid administrative experience with high-volume, detail-focused tasks.
• Proficient with Microsoft 365, Outlook, Excel and SharePoint.
• Experience handling HR admin tasks such as contracts or DBS checks.
• Reliable, organised and able to manage a multi‑threaded workload.

Responsibilities

• Update planning information in systems and records as directed.
• Assist with expedition kit planning and logistics.
• Cross-check invoices and supplier costs against records.
• Process DBS checks and leader contracts, maintaining records.
• Ensure paperwork is ready and dispatched ahead of deadlines.

Skills

Admin experience

MS 365

Detail-oriented

Organised

HR admin tasks

Tools

Workbooks CRM

Xero

SharePoint

Job description

Outlook Expeditions is seeking an Operations Co-Ordinator to provide essential admin support to the Planning Team and cross‑departmental workflows. This hands‑on, detail‑driven role focuses on records, HR paperwork, and expedition documentation for training and trips.

It is a three‑day‑per‑week, fully remote position with quarterly UK travel. You will manage data entry, invoices, DBS checks, and contracts, while maintaining filing systems.