Regional Project Administrator

Geosyntec Consultants; Broadway; On-site; USD 91,000 - 154,000; Full time

Job summary

Join a forward-thinking consulting firm as a Regional Project Administrator, where you will play a vital role in managing invoicing processes and providing essential administrative support. This exciting position offers the chance to work closely with clients and internal teams, ensuring timely billing and compliance with financial standards. With a commitment to innovation and sustainability, this role is perfect for someone looking to make a significant impact in a dynamic environment. Enjoy competitive pay, comprehensive benefits, and a supportive workplace culture that values your unique contributions.

Benefits

Paid Holidays

Medical Insurance

Dental Insurance

401(k) Plan

Paid Time Off

Qualifications

• 10+ years experience in invoicing for professional services.
• Bachelor's degree in Accounting or Finance preferred.

Responsibilities

• Oversee project initiation, billing, and collection functions.
• Generate reports for financial tracking and analysis.
• Assist with yearly budget development for the region.

Skills

Invoicing Coordination

Project Revenue Calculation

Financial Reporting

Data Entry Techniques

DCAA Compliance

Education

Bachelor's in Accounting or Finance

10+ years in Professional Services

Tools

BST Accounting System

Spreadsheets

Job description

Regional Project Administrator

Primary Location

US-CA-Los Angeles

ID

2025-3516

Category

Administration

Position Type

Regular Full-Time

Remote

No

Additional Location

US-CA-Los Angeles

Additional Location

US-CA-Costa Mesa

Additional Location

US-CA-San Francisco

Additional Location

US-CA-Oakland

Additional Location

US-CA-San Diego

Overview

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for a Regional Project Administrator to base out of our Los Angeles, Costa Mesa, San Francisco, Oakland, or San Diego, CA or one of our other offices. This position provides administrative and accounting support to our growing site investigation and remediation and environmental management practice areas, and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities

Oversee project initiation, billing and collection functions in a Regional operations ensuring timeliness and accuracy; Ensure PA staff meet monthly billing objectives and timelines;
• Directly or indirectly manage PAs in designated Region. Mentor staff on compliance with policies and procedures, monitor compliance with same and correct performance deficiencies; Review performance and compensation of subordinate staff on a timely basis; obtain prompt approval of compensation increases for subordinate staff;
• Maintain contact with clients' business offices to confirm timely receipt of invoices and supporting documentation and work to resolve issues to ensure payment of invoices on a timely basis;
• Ensure established systems are maintained by project managers to update status, budgets, earned value analysis and other project related data on a regular basis;
• Develop and/or assist with training for professional staff, PMs and PAs on Corporate accounting and project management policies and procedures;
• Coordinate with Branch Managers, (PMs) and Reginal Finance Manager on project areas with significant financial impact, including but not limited to cost accruals on lump sum projects, work in progress (WIP), problematic accounts receivables and revenue recognition to ensure that regional standards are adhered to;
• Comply with the requirements of the company's risk management program, remain alert to potential loss situations and bring to Regional Finance Manager's attention;
• Supervise revenue review process for the region, working with PAs to identify variances, cost accruals and/or potential revenue sources (e.g. cash receipts, earned value).
• Generate reports to aid in tracking and analyzing financial data for Regional Finance Manager, Branch and department managers, including but not limited to profitability, productivity, accounts receivables, backlog, etc.; Prepare project, financial, cost analysis or additional management reports as requested;
• Assist Regional Finance Manager with analysis of monthly financial reports focusing on revenues and expenses versus budgeted forecasts; identify large variances and perform research to determine cause and potential correction, if necessary; report to the Branch Manager and Regional Finance Manager any issues of variations from standards or expectations;
• Work with the Regional Finance Manager to develop the yearly budget for the Region and or Satellites for approval by Branch and Operations Manager;
• Review monthly financials for accuracy related to accruals, allocations, revenue and expenses. Assist the Regional Finance Manager where needed to ensure accurate financial reporting.
• Perform related work as required.

Skills, Experience and Qualifications

• A minimum of ten (10) years of progressively responsible experience coordinating and administering the invoicing process for a professional services firm, preferably in an engineering firm environment or a bachelor's degree in accounting or finance and seven (7) years of experience. (required)
• A bachelor's degree from an accredited college with a major in accounting or finance is preferred; however, significant related experience may be considered.
• Knowledge of job costing, DCAA compliance procedures and contract file administration; and comprehension of project revenue and cost calculation.
• Comprehensive knowledge and experience using BST accounting system or related software. (required)
• Intermediate knowledge of data entry techniques, use of spreadsheets to build formulae, link files, etc. (required)
• Valid U.S. driver's license and a satisfactory driving record for business travel. (required)

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec's total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum Salary: $95,630 / Maximum Salary: $153,010 (Los Angeles, San Francisco, Oakland, CA)
• Minimum Salary: $91,475 / Maximum Salary: $146,360 (Costa Mesa, San Diego, CA)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.

#LI-DH1

#LI-Onsite

#LI-Hybrid