Regional Facilities & Safety Coordinator

Hollybank Trustees Ltd; Glasgow; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Training & apprenticeship

Job summary

Hollybank Trustees Ltd. is seeking a Regional Facilities Assistant in Glasgow to keep the office safe, welcoming and well‑maintained.

You will work on-site five days a week, coordinating supplies, bookings, safety tasks and sustainability initiatives to support a positive workplace culture. You will liaise with the Facilities Team at Head Office, manage bookings, support meetings, and help with general office tasks while developing skills in facilities management, health and safety and

Qualifications

• Experience in facilities, maintenance, office support.
• Confidence supporting room set-ups, equipment checks, moves.
• Strong organisation and time management skills.
• Good communication and interpersonal skills.
• Basic IT skills including Microsoft Office, Outlook, SharePoint and spreadsheets.
• Interest in developing knowledge across facilities management, health and safety and sustainability.
• Ability to work independently and as part of a team.
• Practical ability to carry out manual handling activities where required.

Responsibilities

• Monitor and maintain office supplies, keeping storage areas tidy and stocked.
• Respond to facilities requests through the Fresh ticketing system.
• Liaise with contractors and service providers, keeping records of actions and outcomes.
• Prepare meeting rooms and spaces for training, events and visits.
• Carry out basic non-specialist facilities maintenance tasks and equipment checks.
• Support internal office relocations and moves.
• Complete training for first aid, fire marshal and related safety duties.
• Support health and safety processes including inspections and hazard reporting.
• Support sustainability initiatives including energy monitoring and waste reduction.
• Coordinate workplace engagement activities to boost colleague experiences.

Skills

Facilities experience

Room set-ups

Organisation & time mgmt

Communication

IT skills

Teamwork

Manual handling

Ticketing system

Tools

Fresh ticketing system

Job description

Hollybank Trustees Ltd. is seeking a Regional Facilities Assistant in Glasgow to keep the office safe, welcoming and well‑maintained.

You will work on-site five days a week, coordinating supplies, bookings, safety tasks and sustainability initiatives to support a positive workplace culture. You will liaise with the Facilities Team at Head Office, manage bookings, support meetings, and help with general office tasks while developing skills in facilities management, health and safety and