Facilities Coordinator - Immediate Start

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 28,000 - 32,000; Full time

Job summary

Search Consultancy are currently looking for a Facilities Coordinator to join their client based in Glasgow City Centre on a temporary basis. This contract lasts approx 6 months with potential extension.

Hours are Monday to Friday, 9am–5pm with some flexibility, and the role pays £20.33 per hour. The main duties include managing office space, coordinating maintenance, ensuring safety standards, liaising with vendors, overseeing security, managing budgets, and coordinating events.

Qualifications

• Experience in a facilities/ maintenance role as Facilities Coordinator
• Good written and verbal communication skills
• First aid qualified / willing to train
• Experienced administrator with good IT skills (Microsoft Office) and other IT data systems
• Ability to work as part of a team and also individually and on own initiative
• Customer focused with experience of providing good customer service
• Positive, proactive with good organisational skills and attention to detail
• Self-motivated, capable of being sensitive with good communication skills
• Flexible with ability to multi-task

Responsibilities

• Managing and organising office space including desk allocations and meeting rooms
• Coordination of all office maintenance (planned and reactive)
• Ensure facilities are maintained and compliant with safety standards
• Managing relationships with external vendors, contractors and service providers
• Overseeing security measures and safety protocols to protect employees and assets
• Managing budgets related to facility operations
• Planning and coordinating events within facilities
• Ensuring compliance with regulations and building codes
• Be the main point of contact between facility users and management
• Support with FM related projects

Skills

Facilities management

Communication

IT skills

Teamwork

Customer service

Attention to detail

Multi-tasking

Self-motivation

Tools

Microsoft Office

Job description

Search Consultancy are currently looking for a Facilities Coordinator to join their client based in Glasgow City Centre on a temporary basis. This contract will last for approx 6 months with the possibility for it to be extended.

The hours for this position are Monday - Friday, core hours are 9am - 5pm with some flexibility required to meet the demands of the job. The hourly rate of pay is £20.33ph.

Your main duties will include:

• Ensuring office space is managed and organised at all times that will include desk allocations, management of meeting rooms and common areas
• Coordination of all office maintenance which includes planned and reactive
• Ensure that facilities are well-maintained and comply with safety standards
• Managing relationships with external vendors, contractors, and service providers
• Overseeing security measures and safety protocols to protect employees and assets
• Managing budgets related to facility operations
• Planning and coordinating events that take place within the facilities, such as meetings, conference, or social gatherings
• Ensuring that facilities comply with relevant regulations and standards, including building codes and safety regulations.
• Be the main point of contact between facility users and management
• Support with any FM related projects

To be considered for this role my client would like someone that has experience working in a similar role with a strong background in Facilities Management.

• Good written and verbal communication skills.
• First aid qualified / willing to train
• Experience in a facilities/ maintenance role Facilities Coordinator
• Experienced administrator with good IT skills (Microsoft Office) and other IT data systems
• Ability to work as part of a team and also individually and on own initiative
• Customer focused with experience of providing good customer service
• Positive, proactive with good organisational skills and attention to detail
• Self-motivated, capable of being sensitive with good communication skills
• Flexible with ability to multi-task

A PVG check will be completed upon offer of this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age