Recruitment Administrator - 12 month FTC

JR United Kingdom; Stoke-on-Trent; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Recruitment Administrator for a 12-month fixed-term contract in Stoke-on-Trent. The role involves supporting recruitment coordinators, maintaining job advertisements, conducting candidate screening, and assisting in interviews. Ideal candidates will have experience in a fast-paced environment, with strong communication and organizational skills.

Qualifications

• Experience in a fast-paced recruitment role.
• Prior experience in ATS is necessary, experience in aviation sector is desirable.
• Experience using job boards.

Responsibilities

• Support the recruitment lifecycle with admin tasks.
• Arrange interviews and handle candidate screening.
• Maintain job vacancies on job boards and provide management information.

Skills

Attention to detail

Communication skills

Networking and relationship-building

Resilience

Job description

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Recruitment Administrator - 12 month FTC, Stoke-on-Trent

Client: dnata Catering UK

Location: Stoke-on-Trent, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Catering and Retail is one of the world’s leading in-flight hospitality providers, delivering world-class culinary services and innovative products that enhance our passengers’ experience.

What’s the purpose of role:

Your role as a Recruitment Administrator is to support the Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. From posting and screening candidates via our ATS (Blue Octopus) system to arranging interviews and submitting referencing packs to our Compliance Team – you will support the business with candidate attraction and conversion for all hourly paid roles within our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will assist the recruitment coordinators with a number to key tasks, such as hiring events and Inductions. This role may involve small amounts of travel to other sites/hiring events.

Sitting within our supportive, fast-paced HR Recruitment Team, your role is pivotal to the smooth running of our continuous recruitment process within our sites.

Who you’ll deal with:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, and additional external stakeholders

What you’ll be doing:

• Advertising and maintaining vacancies on a variety of job boards via our internal Applicant Tracking System (ATS). Collating management information (MI) on a weekly, monthly basis and reporting on your findings.
• Support with first-line screening of CVs and providing feedback to the Recruitment Coordinator.
• Arranging interviews; supporting in the preparation of interview schedules, and inviting candidates to attend for interview.
• Completing initial phone screening calls where required.
• Preparing recruitment packs to send over to the Compliance and Referencing Team.
• Supporting the Recruitment Coordinators with interview feedback.
• Gathering and chasing employment documents such as Right to Work, HMRC Forms, and Oversees criminal checks.
• Providing administrative support to the wider recruitment team if necessary.

This list is not exhaustive; accountabilities may vary depending on locality or role complexity and may include any other duties considered reasonable by the line manager.

What you’ll have:

• Experience of working within a similar fast-paced role.
• Experience using job boards.
• Experience working with external agencies is desirable but not essential.
• Resilience and ability to work in a fast-paced environment. Prior experience of using an applicant tracking system (ATS). Experience in the aviation sector is desired but not essential.

What you’ll show:

• Excellent attention to detail.
• Excellent communication skills, strong networking and relationship-building skills.