Recruitment Administrator - 12 month FTC

JR United Kingdom; Liverpool; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in aviation services is seeking a Recruitment Administrator on a 12-month fixed-term contract in Liverpool. The role involves supporting the recruitment process by managing administrative tasks, including posting vacancies, screening candidates, and aiding in interview arrangements. Ideal candidates will possess excellent organizational skills and experience in administrative roles, especially within a fast-paced environment.

Qualifications

• Experience in a fast-paced administrative role.
• Experience using job boards and applicant tracking systems (ATS).
• Experience working with external agencies (desirable).

Responsibilities

• Support the Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle.
• Manage advertising and maintaining vacancies on various job boards.
• Complete first-line screening of CVs and arrange interviews.

Skills

Attention to detail

Strong communication

Resilience

Job description

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Recruitment Administrator - 12 month FTC, Liverpool

Client: dnata Catering UK

Location: Liverpool, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Catering and Retail is one of the world’s leading in-flight hospitality providers, delivering world-class culinary services and innovative products that enhance our passengers’ experience.

What’s the purpose of the role:

Your role as a Recruitment Administrator is to support the Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. From posting and screening candidates via our ATS (Blue Octopus) system to arranging interviews and submitting referencing packs to our Compliance Team – you will support the business with candidate attraction and conversion for all hourly paid roles within our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will assist the recruitment coordinators with key tasks, such as hiring events and inductions. This role may involve small amounts of travel to other sites/hiring events.

Sitting within our supportive, fast-paced HR Recruitment Team, your role is pivotal to the smooth running of our continuous recruitment process within our sites.

Who you’ll deal with:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, and external stakeholders

What you’ll be doing:

• Advertising and maintaining vacancies on various job boards via our ATS
• Collating management information (MI) weekly and monthly, reporting findings
• Supporting with first-line screening of CVs and providing feedback to Recruitment Coordinators
• Arranging interviews and preparing interview schedules
• Inviting candidates for interviews
• Completing initial phone screening calls as required
• Preparing recruitment packs for the Compliance and Referencing Team
• Supporting with interview feedback
• Gathering and chasing employment documents (Right to Work, HMRC Forms, Criminal Checks)
• Providing administrative support to the wider recruitment team as needed

This list is not exhaustive; responsibilities may vary depending on location or role complexity.

What you’ll have:

• Experience in a fast-paced administrative role
• Experience using job boards
• Experience working with external agencies (desirable)
• Resilience and ability to work under pressure
• Experience with applicant tracking systems (ATS)
• Experience in the aviation sector (desirable)

What you’ll show:

• Excellent attention to detail
• Strong communication and networking skills