Recruitment Administrator - 12 month FTC

JR United Kingdom; Southampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company is seeking a Recruitment Administrator for a 12-month FTC in Southampton. The role involves supporting the recruitment process, including candidate screening and interview arrangements, essential for our fast-paced HR team. We're looking for someone with attention to detail and strong communication skills to enhance our recruitment efforts.

Qualifications

• Experience in fast-paced roles required.
• Experience with job boards and ATS systems is essential.
• Desirable but not essential: external agency experience.

Responsibilities

• Supporting Recruitment Coordinators with tasks like posting and screening candidates.
• Arranging interviews and conducting initial phone screenings.
• Providing general administrative support to the recruitment team.

Skills

Attention to detail

Communication

Resilience

Tools

ATS systems

Job description

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Recruitment Administrator - 12 month FTC, Southampton

Client: dnata Catering UK

Location: Southampton, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products that enhance passengers’ experience.

Purpose of the role:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs to our Compliance Team. You will assist with candidate attraction and conversion for hourly paid roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will help with tasks such as hiring events and inductions. Some travel to other sites/hiring events may be involved.

This role is vital within our fast-paced HR Recruitment Team to ensure smooth recruitment processes across our sites.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, external stakeholders

Main duties:

• Advertising and maintaining vacancies on various job boards via our ATS
• Collating management information (MI) weekly and monthly reports
• Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators
• Arranging interviews, preparing schedules, and inviting candidates
• Conducting initial phone screenings as needed
• Preparing recruitment packs for the Compliance and Referencing Team
• Supporting with interview feedback
• Gathering employment documents (Right to Work, HMRC Forms, criminal checks)
• Providing general administrative support to the recruitment team

This list is not exhaustive; duties may vary depending on location or role complexity.

Required experience:

• Experience in fast-paced roles
• Experience with job boards
• External agency experience is desirable but not essential
• Resilience and ability to work under pressure
• Experience with ATS systems
• Experience in the Aviation Sector is a plus but not essential

Personal qualities:

• Excellent attention to detail
• Strong communication, networking, and relationship-building skills