Recruitment Administrator - 12 month FTC

JR United Kingdom; Portsmouth; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the aviation industry is seeking a Recruitment Administrator for a 12-month FTC in Portsmouth. The successful candidate will support recruitment processes, manage tasks such as scheduling interviews and screening candidates, and liaise with various stakeholders. The role is crucial for maintaining efficient hiring practices within a fast-paced HR team.

Qualifications

• Experience in a fast-paced administrative role.
• Experience working with job boards and ATS.
• Desirable experience with external agencies.

Responsibilities

• Advertising jobs via ATS and maintaining vacancies.
• Arranging interviews and conducting phone screenings.
• Providing administrative support to the recruitment team.

Skills

Attention to detail

Communication skills

Relationship-building

Tools

Applicant Tracking Systems

Job Boards

Job description

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Recruitment Administrator - 12 month FTC, Portsmouth, Hampshire

Client: dnata Catering UK

Location: Portsmouth, Hampshire, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

4

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we support the entire travel experience. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products to enhance passengers’ experience.

Role Purpose:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment process. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting reference packs to our Compliance Team. The role involves supporting candidate attraction and conversion for hourly roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will assist with hiring events and inductions, with occasional travel to other sites or events.

This position is within a fast-paced HR Recruitment Team, crucial for the smooth operation of our ongoing recruitment activities.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, external stakeholders

Key Responsibilities:

• Advertising and maintaining vacancies on various job boards via our ATS.
• Collating management information (MI) weekly and monthly, reporting findings.
• Supporting initial screening of CVs and providing feedback to Recruitment Coordinators.
• Arranging interviews, preparing schedules, and inviting candidates.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Supporting Recruitment Coordinators with interview feedback.
• Gathering and chasing employment documents (Right to Work, HMRC forms, criminal checks).
• Providing general administrative support to the recruitment team.

Additional duties may vary depending on location and role complexity.

Qualifications and Experience:

• Experience in a fast-paced administrative role.
• Experience with job boards.
• Experience working with external agencies is desirable.
• Resilience and ability to work under pressure.
• Experience with applicant tracking systems (ATS).
• Experience in the aviation sector is a plus but not essential.

Skills:

• Excellent attention to detail.
• Strong communication skills and relationship-building abilities.