Recruitment Administrator - 12 month FTC

JR United Kingdom; Basingstoke; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the aviation service industry is seeking a Recruitment Administrator to support the recruitment lifecycle by managing candidate attraction, screening, and interview arrangements. This role is key for smooth recruitment operations across various sites and requires strong administrative skills, attention to detail, and effective communication abilities.

Qualifications

• Experience in a fast-paced administrative or recruitment role.
• Experience using applicant tracking systems (ATS).
• Experience with job boards and external agencies is desirable.

Responsibilities

• Advertising and maintaining vacancies on various job boards via ATS.
• Providing general administrative support to the recruitment team.
• Supporting first-line screening of CVs and arranging interviews.

Skills

Attention to detail

Communication skills

Networking abilities

Resilience

Education

Experience in administrative or recruitment role

Tools

Applicant tracking systems (ATS)

Job boards

Job description

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Client:

dnata Catering UK

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail delivers world-class culinary services and innovative products that enhance passengers’ experience.

Purpose of the role:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle, including posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs to the Compliance Team. The role involves supporting candidate attraction and conversion for hourly roles at London Heathrow and London City sites. It reports to the Shared Services and Recruitment Manager and may involve travel to other sites or events.

This position is vital to the smooth operation of our recruitment processes within our sites.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, external stakeholders

Key responsibilities:

• Advertising and maintaining vacancies on various job boards via ATS.
• Collating management information (MI) weekly and monthly, reporting findings.
• Supporting first-line screening of CVs and providing feedback.
• Arranging interviews and preparing schedules, inviting candidates.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Supporting with interview feedback.
• Gathering and following up on employment documents (Right to Work, HMRC Forms, criminal checks).
• Providing general administrative support to the recruitment team.

Additional duties may be assigned based on locality or role complexity.

Qualifications and experience:

• Experience in a fast-paced administrative or recruitment role.
• Experience with job boards.
• Experience working with external agencies is desirable.
• Resilience and ability to thrive in a fast-paced environment.
• Experience with applicant tracking systems (ATS).
• Experience in the aviation sector is a plus but not essential.

Personal qualities:

• Excellent attention to detail.
• Strong communication skills, networking, and relationship-building abilities.