Recruitment Administrator - 12 month FTC

JR United Kingdom; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the aviation sector is seeking a Recruitment Administrator for a 12-month fixed-term contract in Coventry. This role will focus on supporting the recruitment team through various administrative tasks, including candidate screening and interview arrangements in a fast-paced environment.

Qualifications

• Experience in a fast-paced role.
• Prior experience with an ATS.
• Experience using job boards.

Responsibilities

• Support Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle.
• Arrange interviews, prepare schedules, and invite candidates.
• Conduct initial phone screenings as required.

Skills

Attention to detail

Communication skills

Networking and relationship-building

Resilience

Tools

ATS (Blue Octopus)

Job boards

Job description

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Recruitment Administrator - 12 month FTC, Coventry

Client: dnata Catering UK

Location: Coventry, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel and catering & retail services at over 130 airports in more than 30 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Catering and Retail is one of the world’s leading in-flight hospitality providers, delivering world-class culinary services and innovative products that enhance our passengers’ experience.

What’s the purpose of the role:

Your role as a Recruitment Administrator is to support the Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. From posting and screening candidates via our ATS (Blue Octopus) system to arranging interviews and submitting referencing packs to our Compliance Team – you will support the business with candidate attraction and conversion for all hourly paid roles within our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will assist the recruitment coordinators with key tasks such as hiring events and inductions. This role may involve small amounts of travel to other sites/hiring events.

Sitting within our supportive, fast-paced HR Recruitment Team, your role is pivotal to the smooth running of our continuous recruitment process within our sites.

Who you’ll deal with:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, and external stakeholders

What you’ll be doing:

• Advertising and maintaining vacancies on various job boards via our ATS
• Collating management information (MI) weekly and monthly, reporting findings
• Supporting with initial screening of CVs and providing feedback to Recruitment Coordinators
• Arranging interviews, preparing schedules, and inviting candidates
• Conducting initial phone screenings as required
• Preparing recruitment packs for the Compliance and Referencing Team
• Supporting with interview feedback
• Gathering and chasing employment documents (Right to Work, HMRC Forms, criminal checks)
• Providing administrative support to the wider recruitment team as needed

This list is not exhaustive; responsibilities may vary depending on locality or role complexity and may include other duties deemed reasonable by the line manager.

What you’ll have:

• Experience in a fast-paced role
• Experience using job boards
• Experience working with external agencies (desirable but not essential)
• Resilience and ability to work in a fast-paced environment
• Prior experience with an ATS
• Experience in the aviation sector (desirable but not essential)

What you’ll show:

• Excellent attention to detail
• Excellent communication skills, strong networking, and relationship-building skills