Recruitment Administrator

Redkite Solicitors; Cardiff; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

Redkite Solicitors is seeking a Talent Acquisition Administrator to join the People team and provide administrative support across recruitment. You will coordinate vacancies, interviews, and candidate communications to keep the process moving smoothly.

The role involves posting adverts, maintaining Zoho Recruit, and supporting the TA team with interviews, assessments and onboarding. Cardiff-based with hybrid working (one day in the office) and a 9am–5pm schedule.

Qualifications

• Experience coordinating interviews and liaising with candidates and hiring managers.
• Managing interview invitations, confirmations, Teams links and any changes.
• Maintaining accurate data in Zoho Recruit.
• Posting job adverts across careers site and recruitment platforms.

Responsibilities

• Coordinate interviews across the business with candidates, hiring managers and panels.
• Manage interview invitations, confirmations and Teams links.
• Prepare and post job adverts across careers site and channels.
• Keep vacancies and candidate information up to date in Zoho Recruit.
• Monitor recruitment inbox and respond to queries promptly.
• Support candidates to ensure a positive recruitment experience from first contact.
• Handle recruitment administration and records.
• Assist TA team with second-stage interviews and assessments.
• Coordinate candidate feedback and post-interview updates.
• Support the offer process and onboarding handover.
• Liaise with recruitment agencies for submissions and interview logistics.
• Support recruitment campaigns and events logistics.
• Produce basic recruitment reports and maintain data accuracy.
• Help improve recruitment processes and candidate experience.

Skills

Organised

Communication

Candidate focus

Proactivity

Under pressure

Tech savvy

Attention to detail

Talent Acquisition interest

Tools

Microsoft Office

Recruitment systems

Job description

Location: Cardiff (with hybrid working – typically one day a week in the office)

Contract: Permanent / 9am – 5pm

Start Date: ASAP

Do you love organisation, workinAg with people and making sure everything runs smoothly behind the scenes?

At Redkite Solicitors, we’re looking for a proactive and highly organised Talent Acquisition Administrator to join our People team and provide dedicated administrative support across our recruitment function.

You’ll play an important role in delivering a brilliant experience for candidates and hiring managers, helping us coordinate recruitment across our offices and practice areas. From getting vacancies advertised and arranging interviews to keeping candidates updated and our recruitment system accurate, you’ll help keep the whole hiring process moving.

This is a great opportunity for someone who enjoys a busy, people-focused administrative role and would like to build their career within Talent Acquisition.

What Will You Be Doing?

• Coordinating interviews across the business, liaising with candidates, hiring managers and interview panels to arrange suitable dates and times.
• Managing interview invitations, confirmations, Teams links and any changes to interview arrangements.
• Preparing and posting job adverts across our careers site, recruitment platforms and other agreed channels.
• Ensuring vacancies and candidate information are kept accurate and up to date within our Applicant Tracking System – Zoho Recruit.
• Monitoring the recruitment inboxe and responding to candidate and hiring manager queries promptly and professionally.
• Supporting candidates throughout the recruitment process, making sure they know what to expect and receive a positive experience from first contact onwards.
• Managing recruitment administration, including applications, interview documentation, candidate correspondence and recruitment records.
• Supporting the Talent Acquisition team with arranging second-stage interviews, assessments and other selection activities.
• Helping to coordinate candidate feedback and ensuring candidates are kept informed following interviews.
• Supporting the offer process, including preparing relevant information and coordinating with HR to ensure a smooth handover into pre-employment checks and onboarding.
• Liaising with recruitment agencies where required, ensuring candidate submissions and interview arrangements are managed efficiently.
• Supporting recruitment campaigns and careers events, including preparing materials and coordinating logistics.
• Producing basic recruitment reports and maintaining accurate recruitment data.
• Helping continually improve our recruitment processes and candidate experience.
• Providing wider administrative support to the Talent Acquisition team as required.

Who We’re Looking For:

You don’t necessarily need previous recruitment experience. We’re more interested in finding someone who is exceptionally organised, comfortable dealing with lots of moving parts and genuinely enjoys providing a great service to people.

You’ll ideally be:

• Highly organised and detail-oriented, able to coordinate multiple vacancies, interviews and priorities without losing track of the detail.
• A confident communicator, comfortable speaking with candidates, senior stakeholders and colleagues across the business.
• Candidate-focused, understanding that even the smallest interaction contributes to someone’s impression of Redkite.
• Proactive, spotting what needs doing and taking ownership rather than waiting to be asked.
• Calm under pressure, particularly when diaries change or interviews need rearranging at short notice.
• Tech-confident, with good Microsoft Office skills and comfortable learning recruitment systems and digital platforms.
• Accurate and dependable, particularly when handling candidate information and recruitment data.
• Interested in Talent Acquisition, with a desire to learn more about recruitment and potentially develop your career within the profession.
• Previous experience in recruitment administration, HR administration, office coordination or another busy administrative role would be helpful, but it isn’t essential.

What’s In It For You?

If you’re highly organised, enjoy working with people and would love to start or develop a career in Talent Acquisition, we’d love to hear from you

At Redkite, we are committed to creating a diverse, inclusive, and supportive workplace where everyone is valued. We welcome applicants from all backgrounds, including gender, race, ethnicity, sexual orientation, disability, age, religion, and neurodiversity. We are dedicated to providing reasonable adjustments throughout the recruitment process and beyond to ensure all employees can thrive. We believe that diversity strengthens our team and helps us better serve our clients.