Recruitment Administrator

Mpa Recruitment; Ballymena; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

25 Days annual Leave

10 bank holidays

4.5 Day working week

Family Friendly benefits

Access to Industry leading Training

Job summary

MPA Recruitment in Ballymena is seeking an Recruitment Administrator to join our busy team. You will support onboarding of temporary agency workers, ensure pre-employment checks are compliant, and maintain accurate candidate records.

You will work closely with the recruitment team to keep onboarding smooth, compliant, and well-documented, while handling essential admin duties and daily data protection practices.

Qualifications

• Educated to NVQ Level 2 or 5 GCSEs including Maths and English grade A-C.
• 2 years’ experience in a similar administrative role within a fast-paced environment.
• Strong interpersonal skills with the ability to communicate clearly.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy in managing personnel files, verifying documentation, and maintaining candidate information.
• Ability to always maintain confidentiality.
• Understanding of the recruitment process.
• Excellent IT efficiency including Microsoft Office and Outlook

Responsibilities

• Send application forms to candidates and screen forms for accuracy and completeness.
• Coordinate interview schedules and brief candidates on required documentation.
• Conduct ID checks, Right to Work checks, references and registrations checks in line with policy.
• Organise candidate training sessions, booking and following up on attendance, reporting to the Recruitment Manager.
• Maintain and update candidate records in the compliance system with data integrity and renewals.
• Support the recruitment team with ongoing candidate management.
• Process weekly timesheets for temporary agency workers payroll.
• Monitor employment check renewals and professional registrations to ensure ongoing compliance.
• Maintain filing and document records including archiving.
• Assist with ad hoc projects and maintain data protection and confidentiality.

Skills

Organised

Communication skills

Attention to detail

Discretion/Confidentiality

Education

NVQ Level 2 or GCSEs including Maths and English

Tools

MS Office

Outlook

Job description

MPA recruitment welcome suitable applications for the role of Recruitment Administrator based in our Ballymena branch.

The successful candidate will work within a well-established recruitment team delivering the highest standards in customer care to both our clients and candidates by supporting the onboarding of temporary agency workers.

In this role, you will play a vital part in ensuring all pre-employment checks are completed while maintaining full compliance with regulatory requirements and MPA standards.

Working closely with the recruitment team, you will help ensure that every candidate’s onboarding journey is smooth, efficient, and fully compliant.

Duties

• Send application forms to prospective candidates, screen forms for accuracy and completeness, and liaise with candidates where necessary.
• Coordinate interview schedules, ensuring candidates are fully briefed on required documentation.
• Conduct ID checks, Right to Work checks, apply for and verify references and confirm and monitor professional registrations in line with MPA policies and procedures
• Organise and manage candidate training sessions, proactively booking candidates, following up on non-attendance, escalating as appropriate, and providing clear reporting to the Recruitment Manager.
• Maintain and update candidate records within the internal compliance system, ensuring data integrity at all times, including ongoing compliance and renewals.
• Support the recruitment team with ongoing candidate management.
• Process weekly timesheets for temporary agency worker payroll.
• Monitor and follow up with agency workers on required employment check renewals, annual training, and professional registration renewals to ensure ongoing compliance for all workers.
• Maintain accurate filing and document records, including archiving as needed.
• Assisting with ad hoc projects, attending relevant team meetings, and maintaining data protection and confidentiality at all times.

Person Specification

We are looking for an exceptional administrator with a passion for working in a busy, fast-paced recruitment environment. You will be highly organised, able to prioritise a varied workload, and professional at all times. You will enjoy communicating with a diverse range of candidates, ensuring the onboarding process is efficient, friendly, and informative, while maintaining full recruitment compliance.

Qualifications and Experience

• Educated to NVQ Level 2 or 5 GCSE's including Maths and English grade A-C
• 2 years’ experience in a similar administrative role within a fast-paced environment
• Strong interpersonal skills with the ability to communicate clearly
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy in managing personnel files, verifying documentation, and maintaining candidate information.
• Ability to always maintain confidentiality
• Understanding of the recruitment process
• Excellent I.T efficiency including previous use of Microsoft suite and outlook

Benefits

MPA Recruitment, a distinguished Investors in People Gold organisation, sets the gold standard for leading, supporting, and managing people effectively, ensuring sustainable results. Elevate your career with MPA and enjoy a benefits package that mirrors our commitment to excellence:

• 25 Days annual Leave + 10 bank holidays
• 4.5 Day working week utilising compressed hours – close 2pm every Friday.
• Family Friendly benefits
• Access to Industry leading Training and Development