Recruitment Administration Assistant

Royal Devon University Healthcare NHS Foundation Trust; Exeter; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Blue Light Card discounts

Health Service Discounts

NHS pension scheme

Salary sacrifice nursery onsite at Exe

Car lease schemes

Cycle to work scheme

Job summary

Royal Devon University Healthcare NHS Foundation Trust is seeking a highly organised Recruitment Administration Assistant to support managers with advertising, posting and coordinating vacancies in Exeter. You will handle interview paperwork, manage the recruitment inbox and assist with the employment lifecycle from recruitment to contract.

A flexible, detail‑oriented approach is essential for success. The role offers varied daily tasks in a busy NHS environment, with opportunities for

Qualifications

• Appreciation of recruitment processes and administration
• Strong organisational skills and attention to detail

Responsibilities

• Being responsible for Stage 1 of the recruitment process - advertising, shortlisting, inviting candidates to interview, processing interview paperwork, managing the Recruitment Inbox and supporting the Recruitment Administrators on a daily basis.
• Acting as part of the recruitment team to action all details on the employment lifecycle of an employee of the Trust from recruitment to contract.
• The role will primarily focus on assisting managers with creating, posting and managing vacancies, ensuring adverts are accurate, engaging and reach the right candidates.
• You will also provide wider administrative support throughout the recruitment process, requiring excellent organisation, attention to detail and the ability to manage multiple priorities.
• This is a varied role where no two days are the same.

Job description

About Us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people's own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Our values are at the heart of everything we do, click here to find out more

It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.

Role Summary

Being responsible for Stage 1 of the recruitment process - advertising, shortlisting, inviting candidates to interview, processing interview paperwork, managing the Recruitment Inbox and supporting the Recruitment Administrators on a daily basis.

Acting as part of the recruitment team to action all details on the employment lifecycle of an employee of the Trust from recruitment to contract.

More detail about the role

We are looking for a highly organised and proactive Recruitment Administration Assistant to support our managers with the advertising and coordination of recruitment activity.

The role will primarily focus on assisting managers with creating, posting and managing vacancies, ensuring adverts are accurate, engaging and reach the right candidates. You will also provide wider administrative support throughout the recruitment process, requiring excellent organisation, attention to detail and the ability to manage multiple priorities.

This is a varied role where no two days are the same. You will use a range of systems and communication methods, including IT platforms, email, telephone calls, Microsoft Teams, and face-to-face interactions with candidates and colleagues. The successful candidate will be confident communicating with a wide range of people, able to manage competing deadlines, and comfortable working in a busy, fast-paced environment.

If you do not meet the essential qualification requirements for this role, we will consider an apprentice.

Please note, the start date for this role will be 4th January 2027.

Working Pattern: Monday - Friday 08:15 - 16:45

Interview Date: TBC

For further information please contact: Rosie Archard, Recruitment Line Manager - [e-mail]

As an inclusive employer, the Royal Devon values diversity

We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you are starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.

Salary is not the only financial benefit

You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:

• National discount services such as the Blue Light Card and Health Service Discounts.
• Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
• Car lease schemes.
• The NHS Pension scheme (one of the most generous and comprehensive in the UK).
• Cycle to work scheme

These are just a few of the benefits available - if the role is something you are interested in, we would love to hear from you.

Attached documents:

• Recruitment Admin Assistant JD.pdf