Receptionist - URGENT

Confidential; Belfast City District; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Flexible working options

Friendly, professional environment

Job summary

Confidential is seeking a receptionist for a busy front-of-house environment in Belfast City Centre. The role involves being the first point of contact for visitors, callers and clients, managing a busy reception area, and supporting a range of administrative duties.

The successful candidate will have strong communication, organisational and time management skills, and be comfortable working in a busy environment with competing priorities.

Qualifications

• Experience in a Receptionist/Front of House role.
• Strong communication and interpersonal skills.
• Professional and organised with the ability to multi-task.

Responsibilities

• Meet and greet visitors in a professional manner.
• Answer a busy telephone system and redirect calls.
• Manage incoming/outgoing post and distribute documents.
• Prepare meeting rooms and support admin duties for the team.
• Maintain reception and communal areas to a high standard.

Skills

Communication skills

Organisation

Time management

Customer service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Receptionist- URGENT. Start ASAP

Belfast City Centre
9-12 Month Fixed-Term Contract- potential to become permanent- employed directly by the Organisation
Full-Time or Part-Time Considered
5 Days Per Week (36.25 Hours)
4 Days Per Week (29 Hours)
3 Days Per Week (21.75 Hours)
Working Hours: 8:45am - 5:00pm (1 Hour Unpaid Lunch)

Salary is negotiable depending on experience and expected to be between £26000 and
£29000k pro rata

About the Opportunity

Apple Recruitment Services is delighted to be recruiting on behalf of a well-established professional services organisation based in Belfast City Centre for a Receptionist to join their team on a 9-12 month fixed-term contract.

This is an excellent opportunity for a friendly, professional and highly organised individual who enjoys working in a busy front-of-house environment. The successful candidate will be the first point of contact for visitors, clients and callers, providing a welcoming and professional service while supporting the wider team with a range of administrative duties.

The organisation is open to considering candidates seeking either full-time hours or part-
time hours across 3 or 5 days per week.
Historically, this has been a fantastic place to work, with many long-serving members of staff and a supportive, collaborative culture.

Opportunities to join the organisation do not arise often, making this an excellent opportunity to become part of a well-established and highly regarded team.

Whilst initially offered on a fixed-term basis, there is potential for the position to become permanent for the right candidate.

The Role

This is a busy and varied role requiring excellent communication and organisational skills.
You will be responsible for managing a busy reception area, handling a high volume of telephone calls, welcoming visitors, preparing meeting rooms, processing incoming post and supporting the wider team with administrative duties.

Key Responsibilities

• Meet and greet visitors in a professional and welcoming manner.


• Answer a busy telephone system, take messages and redirect calls appropriately.


• Manage incoming and outgoing post.


• Receive, open, scan and distribute post and documentation.


• Prepare meeting rooms for meetings, client visits and events.


• Operate Microsoft Outlook to send and receive internal communications.


• Record incoming and outgoing documents, parcels and deliveries using databases and spreadsheets.


• Maintain reception and communal areas to a high standard.


• Manage visitor sign-in procedures and visitor records.


• Provide general administrative support to the wider team.


• Filing, scanning, photocopying and document management.


• Assist with additional administration duties as required.

About You

The successful candidate will possess:

• Previous experience in a Receptionist, Front of House, Customer Service or Administrative role.


• Strong communication and interpersonal skills.


• Excellent organisational and time management abilities.


• A professional, friendly and approachable manner.


• The ability to work effectively in a busy environment with multiple competing priorities.


• Strong attention to detail and accuracy.


• Good IT skills, including Microsoft Outlook, Word and Excel.


• The ability to work independently and as part of a team.


• A proactive and positive approach to work.


• Willingness to provide additional cover during holiday periods when required.

What's on Offer?

• 9-12 month fixed-term contract employed directly by the organisation with the potential of a permanent contract.


• Flexible working options with full-time, 4-day or 3-day working patterns considered.


• Belfast City Centre location.


• Opportunity to join a highly regarded employer with an excellent staff retention record.


• Friendly, supportive and professional working environment.


• Varied and interesting workload.


• Potential opportunity for the role to become permanent.