Receptionist

Allegis Global Solutions; Little Goval; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Free on-site parking

Complimentary breakfast

Job summary

Allegis Global Solutions in Aberdeenshire is seeking a professional Reception/Office Administrator for a maternity cover contract. You will provide a welcoming experience for visitors, manage reception, bookings, and workplace services, and support events and admin duties on-site.

The role is 40 hours per week, Monday to Friday, fully on-site in Dyce. You will coordinate meeting rooms, handle queries, manage access and signage, and assist with occupancy and security reporting, requiring strong

Qualifications

• 3–5 years' experience in reception or related roles.
• Experience in corporate, client-facing environments.
• Meeting room management and coordination experience.

Responsibilities

• Provide a professional and welcoming experience for all visitors, contractors, and colleagues.
• Manage reception activities, visitor queries, taxi bookings, and access requests.
• Coordinate meeting room bookings, catering arrangements, room setups, and hospitality services.
• Conduct regular meeting room, workplace, and floor inspections to maintain workplace standards.
• Deliver building orientation tours for visitors and new joiners.
• Support workplace services, including locker management, desk allocations, and employee queries.
• Create and manage car parking permits and EV registration requests.
• Order and maintain office supplies, stationery, paper stock, archive boxes, and workplace consumables.
• Create visitor and contractor access accounts using workplace and security systems.
• Report and monitor maintenance and facilities-related issues.
• Assist with workplace communications, signage, notices, and information displays.
• Support workplace events, visitor passes, and administrative activities.
• Prepare daily, weekly, and monthly occupancy, workplace, and security reports.
• Provide support at the workplace helpdesk and complete ad hoc administrative duties as required.

Skills

Reception experience

Customer service

Office administration

Communication skills

Multitasking

Tools

Microsoft Outlook

Visitor management systems

Job description

Duration: 30 August 2026 - 28 May 2027 (Maternity Cover)

Headcount: 1

Key Responsibilities

• Provide a professional and welcoming experience for all visitors, contractors, and colleagues.
• Manage reception activities, visitor queries, taxi bookings, and access requests.
• Coordinate meeting room bookings, catering arrangements, room setups, and hospitality services.
• Conduct regular meeting room, workplace, and floor inspections to maintain workplace standards.
• Deliver building orientation tours for visitors and new joiners.
• Support workplace services, including locker management, desk allocations, and employee queries.
• Create and manage car parking permits and EV registration requests.
• Order and maintain office supplies, stationery, paper stock, archive boxes, and workplace consumables.
• Create visitor and contractor access accounts using workplace and security systems.
• Report and monitor maintenance and facilities-related issues.
• Assist with workplace communications, signage, notices, and information displays.
• Support workplace events, visitor passes, and administrative activities.
• Prepare daily, weekly, and monthly occupancy, workplace, and security reports.
• Provide support at the workplace helpdesk and complete ad hoc administrative duties as required.

Desired or Preferred Experience and Technical Skills

• 3-5 years' experience in reception, customer service, workplace experience, office administration, or hospitality.
• Experience working in a corporate, client-facing environment.
• Meeting room management and coordination experience.
• Strong communication and stakeholder engagement skills.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced workplace.
• Proficiency in Microsoft Outlook and other Microsoft Office applications.
• Experience using visitor management, access control, or workplace systems is advantageous.

Top 3 Must-Have Skills

• Exceptional customer service and front-of-house experience.
• Reception, office administration, or hospitality background.
• Strong communication skills with a high level of attention to detail.

Working Pattern

• Monday to Friday.
• 40 hours per week.
• Weekly rotating shifts:
• 7:00 AM - 4:00 PM
• 7:30 AM - 4:30 PM
• 8:00 AM - 5:00 PM
• Fully onsite in Dyce, Aberdeenshire.
• Flexibility may be required based on business needs.

What Makes This Role Attractive?

• Opportunity to work within a prestigious corporate workplace environment.
• Varied role combining reception, workplace experience, and facilities support responsibilities.
• Collaborative team environment with strong stakeholder interaction.
• Exposure to workplace operations, facilities management, and client-facing services.
• Potential future opportunities for high-performing individuals.
• Free on-site parking.
• Complimentary breakfast provided on-site.