Administrator Reception

Reed; Belfast City District; On-site; GBP 18,000 - 19,000; Part time

Job summary

The College in Belfast is seeking a Temporary Part Time Receptionist/Administrator to act as the first point of contact for visitors and provide clerical support. The role demands strong communication and proficient use of Microsoft Office, including PowerPoint.

Hours are 21.5 per week across Wednesday, Thursday and Friday with immediate start until early November. The successful candidate will handle calls, manage reception duties and assist senior staff as needed.

Qualifications

• 5 GCSEs/O Levels including English and Maths (grades A to C) or equivalent qualifications.
• Fully conversant with Microsoft Office applications.

Responsibilities

• Greet visitors to the College, provide information, make appointments and assist staff as required.
• Operate telephone switchboard, take and forward messages.
• Provide secretarial support to senior staff and manage basic administrative tasks.
• Create and update PowerPoint presentations; set up and maintain databases for activities and events.
• Word processing, filing, emailing and general office duties.
• Assist with organisation of College events including Open Days and other activities.

Skills

Communication

Organisational skills

Customer service

Education

GCSEs/O Levels including English and Maths

Tools

Microsoft Office

PowerPoint

Job description

Administrator Reception (X3-1317389) Belfast, Northern Ireland

Salary: GBP13 - GBP14 per hour

An excellent opportunity for a Temporary Part Time Receptionist/Administrator to join an organisation based in Belfast

Hours of work: 21.5 hours per week (Wednesdays and Thursdays, 8.45am to 4.45pm, Fridays 8.45am to 4.30pm).

Duration: Starting immediately until 7th Nov

Job purpose:

To act as the first point of contact for visitors to the College, and to provide clerical and administrative support in the office.

• 5 GCSE's/O Levels including English and Maths (grades A to C) or equivalent qualifications.
• Fully conversant with Microsoft office applications.

Main Duties and Responsibilities:

• Receiving all visitors to the College, providing information, making appointments, informing staff of arrivals, and provision of hospitality as required;
• Operating telephone switchboard, taking and forwarding messages;
• Provide secretarial services to the Vice Principals, Senior Management Team, Heads of Department and other Teaching staff as and when required.
• Extensive use of C2K computer system and Microsoft Office software; including preparation of powerpoint slides for presentations. Set up and maintenance of databases for various school activities and events.
• Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of e-mail, intranet, and internet facilities, where appropriate;
• Undertaking general office duties, assisting in preparation of mail-outs and general student correspondence.
• Ensure the secure storage of valuable items, including mobile phones and confidential documentation;
• Assisting with the organisation of materials for College events including Open Days, Parent’s evenings, concerts, plays etc.
• Sort, screen and distribute mail to relevant staff;