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Get Staffed Online Recruitment Limited; Fareham; On-site; GBP 18,000 - 24,000; Full time

Job summary

Get Staffed Online Recruitment Limited is seeking a professional Receptionist for a law firm's refurbished office in Fareham. You will welcome clients, manage calls, coordinate meetings, and support the PA with basic secretarial tasks.

Hours are 9am–5pm, Monday to Friday, with optional full or part-time hours. You will handle confidential information, mail, and documents while delivering a polished, courteous client experience to internal legal teams.

Qualifications

• Previous receptionist/secretarial or admin experience.
• Clear communication skills and professional telephone manner.
• Ability to handle confidential information with discretion.
• Experience with scheduling, mail handling, and basic admin tasks.

Responsibilities

• Greeting clients, visitors and suppliers in a professional manner.
• Answering, screening, and routing telephone calls and emails.
• Scheduling appointments and conference room bookings.
• Maintaining confidentiality and handling sensitive information.
• Receiving, sorting, and distributing mail and deliveries.
• Preparing outgoing correspondence and courier packages.
• Keeping reception, meeting rooms and kitchen tidy and presentable.
• Providing admin support to the Director PA and legal staff.
• Managing data entry and filing within case management systems.
• Ordering and monitoring office supplies.

Skills

Excellent communication

Telephone manner

Organisational skills

Microsoft Office

Customer service

Tools

Outlook

Word

Excel

Teams

Job description

Be the first point of contact for a Law Firm who's office has undergone extensive refurbishment.This role requires a passion for excellence providing exceptional service to both external clients and internal legal teams. They are seeking a professional, friendly, and highly organised

Receptionist to join their team.This role has scope to support the PA so secretarial skills would be an advantage.

Please note: Our client does not offer training contracts.

What You'll Be Doing

As a key member of the reception team, you'll be the first point of contact for clients, visitors, and callers, ensuring everyone receives a warm and professional welcome.

You will report to the Director's PA. Working hours are 9am - 5pm, Monday to Friday, with 1 hour for lunch. They are happy to accept applications for full or part time hours.

Your responsibilities will include:

• - Greeting clients, visitors, and suppliers in a professional and courteous manner.
• - Answering, screening, and directing telephone calls and email enquiries.
• - Scheduling appointments, meetings, and conference room bookings.
• - Maintaining confidentiality and handling sensitive information with discretion.
• - Receiving, sorting, and distributing incoming mail, deliveries, and legal documents.
• - Preparing outgoing correspondence and courier packages.
• - Keeping reception, meeting rooms, and the kitchen area tidy, organised, and presentable.
• - Updating client records and maintaining filing systems.
• - Providing administrative support to the Director PA, Solicitors, Paralegals, and other support staff.
• - Managing data entry and document administration using the firm's case management systems.
• - Ordering and monitoring office supplies.

Essential Skills and Experience:

• - Previous experience in a Receptionist, Secretarial, Customer Service, or administrative role.
• - Excellent communication skills, both written and verbal.
• - A professional and confident telephone manner.
• - Strong organisational skills with excellent attention to detail.
• - Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• - Ability to prioritise tasks and manage a varied workload effectively.
• - A professional approach to confidentiality and sensitive information.

Desirable Skills and Experience:

• - Previous experience working within a law firm, legal office, or professional services environment.
• - Familiarity with legal terminology and document handling procedures.
• - Experience using legal practice management or case management software.

About You

You'll be someone who:

• - Has a friendly, and professional manner.
• - Enjoys helping people and providing excellent customer service.
• - Builds positive relationships with colleagues and clients.
• - Is reliable, punctual, and dependable.
• - Can work effectively both independently and as part of a team.
• - Remains calm and composed when priorities change.
• - Demonstrates integrity, discretion, and professionalism at all times.

Why Join Our Client?

You'll be joining a supportive and friendly team where your contribution is genuinely valued. As the face of their business, you'll play an important role in creating a positive experience for your clients while gaining valuable experience within a respected legal practice.

If you're organised, approachable, and passionate about delivering excellent service, they would love to hear from you.