Receptionist & Office Administrator

TN United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a front-facing office administrator to be the welcoming face of their London office. This role involves managing reception duties, ensuring a clean and presentable office environment, and assisting with administrative tasks. The ideal candidate will possess excellent organizational and communication skills, thrive in a fast-paced environment, and have a friendly demeanor. Join a collaborative culture that values internal development, offering access to extensive training opportunities, generous leave, and a supportive work environment.

Benefits

Generous Company Pension

25 Days Annual Leave

Healthcare and Dental Insurance

Life Assurance

Cycle to Work Scheme

Discount Gym Memberships

Access to Wellness Centre

Exclusive Discounts with Major Retailers

Qualifications

• Excellent organization skills and able to manage their time effectively.
• Customer service experience with people and phone skills.
• Ability to pass security vetting for clients’ needs.

Responsibilities

• Answering the reception phone, directing calls and taking messages.
• Maintaining a presentable working condition and a welcoming face.
• Booking meeting rooms and organizing refreshments when required.

Skills

Organisation Skills

Customer Service

Communication Skills

PC Skills

Ability to Work Under Pressure

Tools

MS Programs

WeWork Booking System

Job description

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Client:

Bell Integration

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

51f3dc0ddcd3

Job Views:

9

Posted:

26.04.2025

Expiry Date:

10.06.2025

Job Description:

Overview

Bell Integration has been in the business of helping companies establish, maintain and grow their IT services since 1996. Our team of hardworking professionals deliver Bell Integration’s multiple services all over the world, and they do it with unmatched efficiency and enthusiasm.

We continue to grow and have over 550 permanent staff employed at our offices in London, Portsmouth, Wokingham, Glasgow, Krakow, Hyderabad, Singapore and within many of our customers’ sites. Our heritage is in helping businesses to operate their critical technology in a more cost-effective manner, while improving effectiveness in areas such as customer engagement and operational responsiveness.

A front-facing role in our Bell office on the 12th floor in WeWork. You’ll be the first point of contact for all office enquiries including meeting and greeting employees, clients, those registered as guests and guiding them to the office/meeting rooms/communal areas. Be in charge of the WeWork passes for Bell employees and control the overall account. Assist with meeting room bookings and generally maintaining a clean and presentable office environment.

This role will also involve answering the reception phone, directing calls across the business and taking messages if needed.

Responsibilities

1. Reception
   • Answering the reception phone, directing calls and taking messages.
   • Clear communication with the receptionists at our other offices and prompt message relaying.
   • Following our internal Bell phone policy.
2. Everyday running of the office
   • Keeping it in a presentable working condition and a welcoming face to all employees and guests using the office.
   • Greeting guests from reception and escorting them to the office.
   • Reporting any internal issues within the office to the WeWork team.
   • Ordering stationary and other supplies needed for the office.
3. Administration
   • Looking after the WeWork Workplace system, maintenance of WeWork passes and monthly check-ins with our WeWork Account Manager.
   • Booking meeting rooms when requests come in, organise refreshments/catering when required.
   • Answering queries on room availabilities.
   • Collect post from WeWork post room and distribute accordingly, including scanning to recipients if needed.
   • First aider/Fire warden for the office.
   • Organisation of the London Bell social events including Christmas party.
   • Help with PA/EA’s overflow tasks when needed.
   • Light PA duties to HR Director as and when required.
   • Keep First aid box up to date as well as new starter kits.
   • Coordinate and work efficiently with Office managers at Saxon House & Bay (Covering lunches and Holidays).
   • Sending out internal comms to London office passholders when required.

Qualifications

• Excellent organization skills and able to manage their time effectively.
• Able to work under pressure in a fast-paced environment.
• Excellent written and verbal communication skills.
• A friendly and welcoming nature.
• Customer service experience with people and phone skills.
• PC skills to include but not limited to MS programs and the WeWork booking system.
• A passion for your work and a drive to do well.
• Ability to work independently and use initiative.
• Punctual, discreet and trustworthy.
• Ability to pass Bell’s security vetting and those required for clients’ needs.

What we care about:

At Bell, we believe that we are stronger together, and promote an open, collaborative culture where everyone is encouraged to be involved in the shaping of our business.

We seek to employ a workforce representative of the markets that we serve and work hard to ensure that all of our staff have the opportunity to thrive within a friendly and inclusive environment.

Why join Bell:

• We prioritise internal development opportunities and offer access to our Udemy training platform with over 5000 training courses.
• A generous company pension.
• 25 days annual leave entitlement plus bank holidays and the option to purchase 5 extra days!
• Healthcare and dental insurance.
• Life assurance.
• Cycle to work scheme.
• A diverse and inclusive work culture.
• Modern vibrant workplaces.
• Exclusive discounts with major retailers, discount gym memberships and access to our wellness centre.

Protecting your privacy and the security of your data is a longstanding top priority for Bell Integration. Please consult our Privacy Notice (to know more about how we collect, use and transfer the personal data of our candidates).