Receptionist/Administrator

International Schools Today; Coventry; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

Coventry School Foundation, centred at King Henry VIII Junior School, is seeking a Receptionist/Administrator. The role is term-time focused, full-time (37.5 hours weekly), and involves welcoming visitors, handling enquiries, maintaining pupil records, and supporting attendance and communications across the school.

You will also assist during events and with basic medical support under the nurse's supervision.

Qualifications

• Experience of working in an office/administration environment.
• Excellent communication skills with a calm, professional manner.
• Computer literacy and ability to work independently.

Responsibilities

• Answer telephone and email enquiries and welcome visitors.
• Manage reception area and maintain pupil records.
• Support attendance processes and sign in/out pupils and visitors.
• Provide general administrative support across the school.
• Handle post, deliveries and school communications.
• Support meetings/events and order stationery.
• Assist staff with administrative tasks as required.
• Support the medical provision under supervision of the School Nurse and assist with first aid.

Skills

Office administration

Communication

Organisational skills

Job description

Receptionist/Administrator – King Henry VIII Junior School

1 Year Fixed Term, Full Time – 37.5 hours per week

Monday to Friday 08.00am to 4.30pm (1 hour unpaid lunch break)

Grade 4 Term Time Only 36 weeks Plus 2 weeks (FTE £25,740)

The Junior School at King Henry's is an amazing place to work, and the receptionist position is right at the centre of everything we do. It is very much the heartbeat of school, and our receptionist is in many ways the face of the Junior School. We have the most wonderful children who are polite, kind, fun and engaging; they in turn have very supportive parents who work with us to achieve the best possible outcomes for the children; finally, our colleagues are inspiring, friendly, and welcoming. It's a stimulating and rewarding environment where every day is different, and you dont just feel as though you're making a difference; you are making a difference.

We are looking to appoint an enthusiastic, organised and approachable Receptionist/Administrator to join out Junior School administration team.

The successful candidate will provide a high-quality reception and administrative service, ensuring that pupils, parents visitors and staff receive a friendly, professional and helpful service. The role will include welcoming visitors, managing the reception area, dealing with telephone and email enquiries, maintaining pupil records, supporting attendance processes and managing the signing in and out of pupils and visitors.

You will also provide general administrative support across the school, including managing post and deliveries, maintaining records, producing newsletters and other school communication, supporting meetings and school events, ordering stationery and supplies and providing administrative support to staff as required.

The role also includes supporting the school's medical provision under the supervision of the School Nurse. This will also involve undertaking appropriate first aid and specialist training, administering basic first aid, maintain accurate medical records and supporting the administration of medication in accordance with school procedures and relevant care plans.

Experience of working in an office / administration environment is essential and school-based experience would be highly desirable although full training will be provided. Excellent communication skills with a calm professional and personable manner are essential as is the ability to relate to all staff and pupils within the school environment. You will be computer literate and be confident to work on your own and make decisions and show initiative in line with established processes and policies. You will be able to plan and organise your own work and cope with interruptions and changing priorities.

Coventry School Foundation is strongly committed to inclusion and is an equal opportunities employer. We aim to create a welcoming, respectful, and safe environment for all members of our community, from every ethnicity, gender, sexual orientation, age, ability/disability, religion, and background. We know that more diverse teams are stronger teams, and that the more inclusive we are, the more our staff and pupils will feel a sense of belonging and will thrive. To enable us to make any reasonable adjustments, please let us know when you submit your application whether you have any special requirements to enable you to participate fully in the recruitment process.

Coventry School Foundation is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers, the Disclosure and Barring Service and overseas police check if necessary. Candidates from overseas must provide information about their past conduct, for example, by providing documents issued by overseas teaching authorities.

Closing date for applications no later than Midnight on Friday 23rd October 2026.

We reserve the right to close this vacancy early and interview suitable candidates before the advertised closing date, should we receive a high volume of applications.

Expected start date: As soon as possible