School Receptionist

Adtalent Recruitment; Waterlooville; On-site; GBP 18,000 - 24,000; Part time

Job summary

Kennington School in Kennington is seeking a Part-Time School Receptionist / Administrator to join a friendly, supportive team. The role handles front-of-house duties and general school administration, 25 hours per week, 8.00am-1.00pm, 52 weeks per year.

You will manage calls, visitor sign-in, calendars, pupil records and HR-related admin, while maintaining confidentiality and calm efficiency throughout the school day.

Qualifications

• Strong general administration and organisational skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office, including Outlook.
• The ability to prioritise tasks and manage interruptions effectively.
• A professional, confident and well-presented manner.
• Clear and concise communication skills.
• A warm, cheerful and helpful approach.
• The ability to remain calm under pressure and think quickly.
• High standards of accuracy, confidentiality and attention to detail.

Responsibilities

• Answering incoming telephone calls, transfer calls and taking accurate messages.
• Welcoming visitors and managing the visitor signing-in system.
• Monitoring the school gate entry system and CCTV.
• Responding to enquiries from parents, local authorities and other stakeholders.
• Managing shared email inboxes and forwarding or actioning messages.
• Maintaining school calendars, room bookings and visitor records.
• Recording pupil absences, late arrivals and early departures.
• Maintaining accurate pupil, staff, transport and contact lists.
• Receiving deliveries and arranging their distribution.
• Supporting school transport arrangements and liaising with parents and providers.
• Preparing letters, emails, weekly communications and permission forms.
• Uploading correspondence and documentation to iSAMS.
• Processing approved invoices and reconciling monthly credit card statements.
• Ordering uniforms, stationery and general school supplies.
• Maintaining training records and providing administrative support to HR.
• Assisting with fire evacuation procedures and safeguarding administration.
• Providing cover for the other School Receptionist during holidays or absence.

Skills

General administration

Written & verbal communication

Microsoft Office

Prioritisation

Calm under pressure

Tools

Microsoft Outlook

Job description

Part-Time School Receptionist / Administrator

Kennington School, Kennington

£20,704.15 per annum

Monday to Friday, 8.00am-1.00pm

25 hours per week | 52 weeks per year

Anticipated start date: December 2026

Kennington School is looking for a warm, professional and highly organised Part-Time School Receptionist / Administrator to join its friendly and supportive team.

As the first point of contact for parents, pupils, visitors, contractors and external organisations, you will provide a calm, welcoming and efficient reception service. This is a busy and varied position combining front-of-house responsibilities with general school administration.

You will need to communicate confidently with a wide range of people, manage several priorities simultaneously and remain calm and professional throughout the school day.

Key responsibilities

• Answering incoming tele calls, transferring calls and taking accurate messages
• Welcoming visitors and managing the visitor signing-in system
• Monitoring the school gate entry system and CCTV
• Responding to enquiries from parents, local authorities and other stakeholders
• Managing shared email inboxes and forwarding or actioning messages
• Maintaining school calendars, room bookings and visitor records
• Recording pupil absences, late arrivals and early departures
• Maintaining accurate pupil, staff, transport and contact lists
• Receiving deliveries and arranging their distribution
• Supporting school transport arrangements and liaising with parents and providers
• Preparing letters, emails, weekly communications and permission forms
• Uploading correspondence and documentation to iSAMS
• Processing approved invoices and reconciling monthly credit card statements
• Ordering uniforms, stationery and general school supplies
• Maintaining training records and providing administrative support to HR
• Assisting with fire evacuation procedures and safeguarding administration
• Providing cover for the other School Receptionist during holidays or absence

About you

You will have:

• Strong general administration and organisational skills
• Excellent written and verbal communication skills
• Experience using Microsoft Office, including Outlook
• The ability to prioritise tasks and manage interruptions effectively
• A professional, confident and well-presented manner
• Clear and concise communication skills
• A warm, cheerful and helpful approach
• The ability to remain calm under pressure and think quickly
• High standards of accuracy, confidentiality and attention to detail

Previous experience within a school, education or busy reception environment would be beneficial.

The role may require additional cover for the other Receptionist’s planned holidays or unexpected absence. A uniform will be provided.

Safeguarding

Kennington School is part of The Licensed Trade Charity and is committed to safeguarding, fulfilling its Prevent Duty responsibilities and promoting the welfare of children and young people aged 4-19.

The successful applicant will be required to undertake an enhanced DBS check and complete all necessary safer recruitment checks.

Interviews will be held on an ongoing basis.