Receptionist/Administrator

Bablake and King Henry VIII School; Coventry; On-site; GBP 23,000 - 28,000; Full time

Job summary

The Coventry School Foundation is recruiting a Receptionist/Administrator for King Henry VIII Junior School in Coventry. The role is 1 year fixed term, full-time (37.5 hours per week), Monday to Friday 08:00–16:30 with a 1-hour unpaid lunch break.

You will provide a high-quality reception and administrative service, greet visitors, handle enquiries, maintain records, and support school communications and events. Training will be provided where needed.

Qualifications

• Experience in an office/administration environment is essential.
• School experience would be highly desirable but training will be provided.
• Excellent communication skills with a calm professional and personable manner is essential.

Responsibilities

• Provide high-quality reception and administrative service to pupils, parents, visitors and staff.
• Welcome visitors, manage the reception area and handle phone and email enquiries.
• Maintain pupil records and support attendance processes; manage signing in/out of pupils and visitors.

Skills

Communication skills

Organised

Computer literacy

First aid

Job description

Receptionist/Administrator – King Henry VIII Junior School

1 Year Fixed Term, Full Time – 37.5 hours per week

Monday to Friday 08.00am to 4.30pm (1 hour unpaid lunch break)

Grade 4 Term Time Only 36 weeks Plus 2 weeks (FTE £25,740)

The Junior School at King Henry’s is an amazing place to work, and the receptionist position is right at the centre of everything we do. It is very much the heartbeat of school, and our receptionist is in many ways the face of the Junior School. We have the most wonderful children who are polite, kind, fun and engaging; they in turn have very supportive parents who work with us to achieve the best possible outcomes for the children; finally, our colleagues are inspiring, friendly, and welcoming. It’s a stimulating and rewarding environment where every day is different, and you don’t just feel as though you’re making a difference; you are making a difference.

We are looking to appoint an enthusiastic, organised and approachable Receptionist/Administrator to join our Junior School administration team.

The successful candidate will provide a high-quality reception and administrative service, ensuring that pupils, parents visitors and staff receive a friendly, professional and helpful service. The role will include welcoming visitors, managing the reception area, dealing with telephone and email enquiries, maintaining pupil records, supporting attendance processes and managing the signing in and out of pupils and visitors.

You will also provide general administrative support across the school, including managing post and deliveries, maintaining records, producing newsletters and other school communication, supporting meetings and school events, ordering stationery and supplies and providing administrative support to staff as required.

The role also includes supporting the school’s medical provision under the supervision of the School Nurse. This will also involve undertaking appropriate first aid and specialist training, administering basic first aid, maintain accurate medical records and supporting the administration of medication in accordance with school procedures and relevant care plans.

Experience of working in an office / administration environment is essential and school-based experience would be highly desirable although full training will be provided. Excellent communication skills with a calm professional and personable manner are essential as is the ability to relate to all staff and pupils within the school environment. You will be computer literate and be confident to work on your own and make decisions and show initiative in line with established processes and policies. You will be able to plan and organise your own work and cope with interruptions and changing priorities.

Coventry School Foundation is strongly committed to inclusion and is an equal opportunities employer.Weaim to create a welcoming, respectful,and safeenvironment for all members of our community, fromeveryethnicity, gender, sexualorientation, age, ability/disability, religion,and background. We know that more diverse teams are stronger teams, and that the more inclusive we are, the more our staffand pupilswillfeel a sense of belonging and willthrive. To enable us to make any reasonable adjustments, please let us know when you submit your application whether you have any special requirements to enable you to participate fully in the recruitment process.

Coventry School Foundation is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers, the Disclosure and Barring Service and overseas police check if necessary. Candidates from overseas must provide information about their past conduct, for example, by providing documents issued by overseas teaching authorities.

Closing date for applications no later than Midnight on Friday 23rd October 2026.

We reserve the right to close this vacancy early and interview suitable candidates before the advertised closing date, should we receive a high volume of applications.

Expected start date: As soon as possible