Receptionist Administrator

Ditcham Park School; Buriton; On-site; GBP 18,000 - 22,000; Full time

Job summary

Ditcham Park School is seeking a Receptionist Administrator to manage the front desk, greet visitors and pupils, and ensure a warm, professional first impression. You will oversee attendance lists, trip paperwork, and broader administrative tasks for the Headmaster, Head of HR and Director of Marketing and Development, including filing on Schoolbase and SharePoint.

The role is five days a week, 9:30am to 6:00pm, year‑round (including school holidays).

Qualifications

• Previous receptionist/administrative experience preferred.
• Experience handling attendance records and school paperwork.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage the school reception area, including answering phones, greeting visitors, and responding to enquiries.
• Provide first aid support to pupils and maintain incident records.
• Maintain accurate pupil, attendance and administrative records.
• Sign in visitors and ensure ID checks in line with Safer Recruitment policies.
• Ensure compliance with school policies, health and safety regulations and HR procedures.
• Receive, sort and distribute post and deliveries.

Skills

Reception duties

First aid

Communication

Attention to detail

Teamwork

Tools

Schoolbase

SharePoint

Job description

The Receptionist Administrator is based at the reception desk in the main school entrance and is the first point of welcome for all visitors, pupils and staff. The successful candidate will be responsible for managing the school reception area, keeping on top of pupil attendance lists, paperwork associated with trips and events, as well as supporting the Headmaster, Head of HR and Director of Marketing and Development with various administrative tasks. Alongside this, the Reception Administrator is also required to provide first aid support to the pupils (training will be provided if necessary) and to answer the phone to enquiries. The ideal candidate will have excellent communication and interpersonal skills, strong attention to detail, and the ability to work independently and as part of a team.

• Manage the school reception area, including answering phones, greeting visitors, and responding to enquiries, ensuring everyone receives a great first impression.
• Provide first aid support to students as needed, maintaining accurate records of first aid incidents and treatments.
• Maintain accurate records and files, including student records, attendance records, and other administrative documents.
• Adhering to Safer Recruitment, sign in and ensure ID is obtained from visitors, interview candidates and contractors.
• Ensure compliance with school policies and procedures, including health and safety regulations and HR.
• Receive and distribute incoming post and deliveries, as well as prepare outgoing post.
• Input details of meetings/events etc. onto the school's SharePoint calendar and parent portal calendar and keeping it up to date.
• School trip compliance coordination.
• Inputting all stages of pupil data onto Schoolbase.
• Assist with administrative tasks, such as consumables ordering, filing, scanning, data entry, and photocopying.
• Collaborating with teachers and staff to support the smooth running of the school, any other duties of a receptionist administrator nature that may be required from time to time.

The role is required 5 days per week, 9.30am to 6.00pm, 40hrs per week. This is a year-round role, including school holidays.