Receptionist/Administrator

Shipston High School; Tredington CP; On-site; GBP 18,000 - 23,000; Full time

Job summary

Shipston High School is seeking an efficient reception/administrative assistant to join the main reception or student services. You will be the first point of contact for visitors, parents and students, providing courteous service and general office support as directed by the Business Manager or Headteacher's PA.

Responsibilities include data input in SIMS, filing, letter writing, handling post, diary notes, minutes, and assisting with examination administration, stock control, and admin tasks

Responsibilities

• Data input in SIMS
• General office duties: filing, letters, reprographics
• Deal with visitors, callers, and post
• Take minutes at meetings as required
• Assist with exam administration and invigilation when needed
• Maintain student records and school documents
• Support Admin team with various duties as directed by Business Manager

Job description

Job Purpose:

To provide an efficient and courteous receptionservice in main reception or student services for the Academy, being the firstpoint of call for visitors, students and parents in particular. Also providegeneral administrative support to other areas of the school as delegated by theBusiness Manager or Headteachers PA.

Duties and Responsibilities:

• ICT, Secretarial & General Office -Undertake a wide range of clerical duties, data input, SIMS input, generalsecretarial duties as required by the head teacher. Maintenance of stock andstationery, filing, word process letters and other teaching aids.
• As a member of the Reception Team, be the first point of contact andprovide a welcoming and efficient reception service to visitors, parents,students and staff. Deal with telephone calls in a courteous and professionalmanner, taking messages, managing visitor access andassisting with all duties associated with the reception office.
• Data collection update for students. Including new admissions YR6 &7
• To mark in all late pupils using proprietary software & SIMS ifrequired.
• Data Input - Use of the SIMS.net schoolcomputer application – training will be provided.
• Assist with the maintenance of the school’sdatabase of computerised and manual student records. Assist in the productionof school documents. Assist with the production of Free School Meals entitlements,returns and statistics.
• Have responsibility for distribution(internal & external) of post on a daily basis.
• Take minutes at meetings as/if required.
• Undertake general filing, reprographics work,and other routine office tasks as required.
• Maintenance and updating of records – bothcomputerised and manual, e.g. student lists and profiles, examination entries,student data information sheets.
• On occasion the school may require thecandidate to act as an invigilator or a reader/writer for SEN students duringschool examinations (training will be provided)
• Be willing to undertake First Aid trainingand act as a designated First Aider.
• Provide supervisory cover in the schooldining hall as and when required
• Provide support and cover within the Adminteam as necessary.
• Exclusions Paperwork
• Departmental letters checked and sent out on edulink
• Carry out any other reasonable duties and responsibilities within thepay grade as directed by the Business Manager.
• Notes
• Working hours will be between 8.00 a.m. to 4.00 p.m. Mon – Thurs 8.00a.m. to 3.30 pm. Fridays with half an hour unpaid lunch break.
• The job description is not necessarily a comprehensive or definitivedescription of the post. It allocates duties and responsibilities but does notdirect the particular amount of time to be spent carrying them out. It will bereviewed regularly and may be subject to amendment at any time afterconsultation with the post holder.

Please see attached Job Description for person specification

Shipston High School is committed to safeguarding and promoting thewelfare of children and young people and expects all staff and volunteers toshare this commitment. This post issubject to an enhanced DBS disclosure.

We reserve the right to interview on receipt of applications and close the job advert early.

Please see attached Job Description for person specification