Receptionist / Administration Assistant

Fox Valley; Sheffield; On-site; GBP 20,000 - 24,000; Full time

Benefits offered by this job

Private Healthcare

Gym Membership

24 days’ annual leave

Bank holidays included

Job summary

Qualifications

• Previous experience in a reception, administration or office support role.
• Excellent written and verbal communication skills.
• Strong organisation skills and attention to detail.
• Ability to prioritise tasks, use initiative and manage a varied workload.
• Confidential handling of information; comfortable with general admin duties; full UK driving licence with access to a vehicle.

Responsibilities

• Answer incoming telephone calls and direct enquiries to the appropriate person or department.
• Greet visitors and provide a professional reception service.
• Organise meetings, issue calendar invitations and book meeting rooms.
• Prepare meeting rooms, refreshments, agendas and packs.
• Monitor office email inboxes and respond to enquiries as needed.
• Sort and distribute mail; arrange outgoing post and couriers.
• Perform general filing, scanning, photocopying and shredding.
• Maintain accurate electronic and paper records and basic data entry.
• Place orders via various websites on behalf of the company.
• Keep stationery and supplies stocked; liaise with suppliers for quotes.
• Coordinate travel arrangements and accommodation bookings as required.
• Assist with formatting of letters and reports; provide diary support to managers.

Skills

Communication skills

Organisational skills

IT skills

Team player

Initiative

Attention to detail

Driving licence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Located at: Dransfield House, Fox Valley Shopping Centre, Sheffield S26 2AB

We are looking to recruit a friendly, professional and organised Receptionist / Administration Assistant to join our existing administrative team at our Fox Valley Head Office in Sheffield.

The successful candidate will have previous experience in a similar role and be comfortable responding to management requests within a busy, fast-paced office environment. They will have excellent communication, organisational and IT skills, with the ability to use their own initiative, prioritise workloads and adapt quickly to a varied range of duties.

Main Responsibilities

• Answering incoming telephone calls and directing enquiries to the appropriate person or department
• Welcoming visitors and providing a professional and friendly reception service
• Organising meetings, issuing calendar invitations and booking meeting rooms
• Preparing meeting rooms, refreshments, agendas and meeting packs
• Monitoring general office email inboxes and responding to or forwarding enquiries
• Collecting, sorting and distributing incoming post
• Preparing and arranging outgoing post, recorded deliveries and couriers
• Completing general filing, scanning, photocopying and shredding
• Maintaining accurate electronic and paper-based records
• Carrying out basic data entry and updating internal spreadsheets and databases
• Placing orders through various websites on behalf of the company
• Keeping office stationery, kitchen supplies and other essential items organised and fully stocked
• Liaising with suppliers and obtaining quotes where required
• Supporting travel arrangements and accommodation bookings
• Assisting with the preparation and formatting of letters, reports and other documents
• Providing general diary and administrative support to managers and colleagues
• Supporting the organisation of company meetings, events and staff activities
• Maintaining a tidy, organised and presentable reception area, meeting rooms and general office spaces
• Reporting office maintenance issues and helping to coordinate contractors and repairs
• Running occasional errands to support the needs of the business
• Providing administrative support to the Estates, Operations and PR departments when required
• Undertaking any other reasonable administrative duties requested by management

Skills and Experience

• Previous experience in a reception, administration or office support role
• A friendly, professional and confident manner
• Excellent written and verbal communication skills
• Strong organisational skills and attention to detail
• The ability to prioritise tasks and manage a varied workload
• Confidence using Microsoft Outlook, Word and Excel
• The ability to work independently and as part of a team
• A flexible and proactive approach to work
• Discretion when handling confidential or sensitive information
• A full UK driving licence with access to a vehicle

Hours and Benefits

• Monday to Friday, 8.30am to 5.30pm office based
• Competitive salary
• One-hour lunch break
• 24 days’ annual leave, plus bank holidays
• Private Healthcare and Gym Membership after qualifying period
• This is a fantastic opportunity to join a leading retail development company and become part of a friendly and established team.