Receptionist & Admin Coordinator - Office-Based

Fox Valley; Sheffield; On-site; GBP 20,000 - 24,000; Full time

Benefits offered by this job

Private Healthcare

Gym Membership

24 days’ annual leave

Bank holidays included

Job summary

Qualifications

• Previous experience in a reception, administration or office support role.
• Excellent written and verbal communication skills.
• Strong organisation skills and attention to detail.
• Ability to prioritise tasks, use initiative and manage a varied workload.
• Confidential handling of information; comfortable with general admin duties; full UK driving licence with access to a vehicle.

Responsibilities

• Answer incoming telephone calls and direct enquiries to the appropriate person or department.
• Greet visitors and provide a professional reception service.
• Organise meetings, issue calendar invitations and book meeting rooms.
• Prepare meeting rooms, refreshments, agendas and packs.
• Monitor office email inboxes and respond to enquiries as needed.
• Sort and distribute mail; arrange outgoing post and couriers.
• Perform general filing, scanning, photocopying and shredding.
• Maintain accurate electronic and paper records and basic data entry.
• Place orders via various websites on behalf of the company.
• Keep stationery and supplies stocked; liaise with suppliers for quotes.
• Coordinate travel arrangements and accommodation bookings as required.
• Assist with formatting of letters and reports; provide diary support to managers.

Skills

Communication skills

Organisational skills

IT skills

Team player

Initiative

Attention to detail

Driving licence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description