Receptionist

HS2 Ltd.; Coventry; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Flexible working options

Free parking & travel allowance (where

Eligible

Job summary

Balfour Beatty VINCI in Coventry is seeking a capable Office Administrator to join the Midlands office. You will act as the first point of contact for visitors, manage reception duties and support office operations across the site.

The role requires organisation, strong communication, IT proficiency (Office 365) and a flexible approach to remote working with varying workloads.

Responsibilities

• Working at the reception desk and acting as the first point of contact for visitors and employees, ensuring visitors are booked in and receive the safety briefing for the office
• Ensuring that meeting rooms are checked throughout the day and that any faults are proactively identified. Setting up conference rooms.
• Proactively identifying and reporting repairs, maintenance or cleaning issues
• Carrying out cleaning audits if required by the Office Manager
• Carrying out general admin duties including booking travel and accommodation as required
• Ordering and replenishing consumable items for the office
• Providing assistance to the Office Manager & Administration Manager as required.
• Assisting as required at any events
• Proactively contribute to the wider office management team activities and BBV wide activities including the promotion of social committee events, charity events and other BBV publicised events and activities
• IT literate with a good working knowledge of Office 365
• Must be confident in dealing with people at all levels
• The ability to work remotely and manage varying workloads

Job description

HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or officed based all colleagues have a key part to play in delivering this critical transport infrastructure project.

Location:

Based in Coventry - the South Region comprises Sublots 2B, 2A and 1A Long Itchington Wood. It stretches for approximately 39.2km from Finham Brook to Southam through a mixture of rural and suburban landscapes.

• Working at the reception desk and acting as the first point of contact for visitors and employees, ensuring visitors are booked in and receive the safety briefing for the office
• Ensuring that meeting rooms are checked throughout the day and that any faults are proactively identified. Setting up conference rooms.
• Proactively identifying and reporting repairs, maintenance or cleaning issues
• Carrying out cleaning audits if required by the Office Manager
• Carrying out general admin duties including booking travel and accommodation as required
• Ordering and replenishing consumable items for the office
• Providing assistance to the Office Manager & Administration Manager as required.
• Assisting as required at any events
• Proactively contribute to the wider office management team activities and BBV wide activities including the promotion of social committee events, charity events and other BBV publicised events and activities
  
• IT literate with a good working knowledge of Office 365
• Must be confident in dealing with people at all levels
• The ability to work remotely and manage varying workloads

Applicants must have the right to work in the UK to be considered.

Why Join Us:

Flexible working options

Free parking & travel allowance (where eligible)

Family-friendly policies

Wellbeing support & flu vaccinations

About Us

Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.

Diversity & Inclusion

We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.

Flexible Working

We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.