Facilities Assistant

HS2 Ltd.; Coventry; Hybrid; GBP 19,000 - 23,000; Full time

Benefits offered by this job

Flexible working

Free parking

Travel allowance

Family-friendly policies

Wellbeing support

Flu vaccinations

Job summary

HS2 Ltd. in Coventry is seeking a proactive Office Administrator/Receptionist to be the welcoming face of the site, manage visitor sign-in, and provide essential admin support for a busy office in a large-scale transport project.

You will handle enquiries, manage meeting rooms, report repairs, conduct safety inspections with the Senior Office Manager, and coordinate travel and consumables. Flexibility with remote work and varied workloads is valued.

Qualifications

• IT literate with a good working knowledge of Office 365.

Responsibilities

• Working at the reception desk and acting as the first point of contact for visitors and employees, ensuring visitors are booked in and receive the safety briefing for the office
• Proactively dealing with any enquiries
• Ensuring that meeting rooms are checked throughout the day and that any faults are proactively identified
• Proactively identifying and reporting repairs, maintenance or cleaning issues
• Carrying out building safety inspections with H&S or the Senior Office Manager
• Carrying out cleaning audits if required by the Senior Office Manager
• Dealing with incoming/outgoing mail
• Carrying out general admin support duties including booking travel and accommodation as required
• Ordering and replenishing consumable items for the office
• Must be confident in dealing with people at all levels
• The ability to work remotely and manage varying workloads

Skills

Office 365

People skills

Job description

HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or officed based all colleagues have a key part to play in delivering this critical transport infrastructure project.

Location

Based in Coventry - the South Region comprises Sublots 2B, 2A and 1A Long Itchington Wood. It stretches for approximately 39.2km from Finham Brook to Southam through a mixture of rural and suburban landscapes

Key Accountabilities

• Working at the reception desk and acting as the first point of contact for visitors and employees, ensuring visitors are booked in and receive the safety briefing for the office
• Proactively dealing with any enquiries
• Ensuring that meeting rooms are checked throughout the day and that any faults are proactively identified
• Proactively identifying and reporting repairs, maintenance or cleaning issues
• Carrying out building safety inspections with H&S or the Senior Office Manager
• Carrying out cleaning audits if required by the Senior Office Manager
• Dealing with incoming/outgoing mail
• Carrying out general admin support duties including booking travel and accommodation as required
• Ordering and replenishing consumable items for the office
• IT literate with a good working knowledge of Office 365
• Must be confident in dealing with people at all levels
• The ability to work remotely and manage varying workloads

Applicants must have the right to work in the UK to be considered.

Why Join Us

Flexible working options

Free parking & travel allowance (where eligible)

Family-friendly policies

Wellbeing support & flu vaccinations

About Us

Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.

Diversity & Inclusion

We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.

Flexible Working

We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.