Receptionist

Airswift; Aberdeen City; On-site; GBP 14,000 - 20,000; Full time

Job summary

Airswift in Glasgow is looking for a Receptionist on a 3-month contract to support daily front-of-house and office operations. The role involves greeting visitors, managing calls, and maintaining accurate records in a professional environment.

The ideal candidate will have strong Microsoft Office 365 proficiency, excellent communication, and a proactive approach to problem solving. The position offers a friendly team and room to contribute to efficient office administration.

Qualifications

• Intermediate to advanced proficiency in Microsoft Office packages including Office 365.
• Strong communication, customer service and interpersonal skills.
• Problem-solving ability with a can-do attitude.
• Good organisational skills and time management.
• High attention to detail.
• Ability to work effectively as part of a team with a willingness to learn.

Responsibilities

• Act as the general point of contact for staff, contractors and visitors.
• Manage meeting and greeting activities in a professional and welcoming manner.
• Organise filing systems and maintain office database updates.
• Complete filing and record keeping tasks accurately.
• Provide progress and activity reporting as required.
• Oversee and assign tasks received through the site-specific facilities reactive inbox.
• Answer, transfer and relay messages through the UK switchboard.
• Process incoming and outgoing couriers and post.
• Liaise with building management when required.

Skills

Communication skills

Customer service

Interpersonal skills

Problem solving

Organizational skills

Time management

Attention to detail

Teamwork

Tools

Microsoft Office 365

Job description

Job Title: Receptionist

Duration: 3 month contract

Schedule: Monday - Thursday, 30 hours per week

Location: Glasgow

This opportunity sits within a global EPC contractor supporting the energy transition, with a focus on consulting services across the asset lifecycle and next generation project delivery and execution services. The role offers the chance to support day-to-day front-of-house and office operations in a professional corporate environment, with responsibility across customer service, office administration, record keeping and facilities coordination. This position will suit candidates with strong Microsoft Office 365 capability, excellent communication skills and a proactive approach to problem solving.

Key Responsibilities

• Act as the general point of contact for staff, contractors and visitors.
• Manage meeting and greeting activities in a professional and welcoming manner.
• Organise filing systems and maintain office database updates.
• Complete filing and record keeping tasks accurately.
• Provide progress and activity reporting as required.
• Oversee and assign tasks received through the site-specific facilities reactive inbox.
• Answer, transfer and relay messages through the UK switchboard.
• Process incoming and outgoing couriers and post.
• Liaise with building management when required.

Required Skills

• Intermediate to advanced proficiency in Microsoft Packages and Office 365.
• Strong communication, customer service and interpersonal skills.
• Problem-solving ability with a can-do attitude.
• Good organisational skills and time management.
• High attention to detail.
• Ability to work effectively as part of a team with a willingness to learn.

About Airswift

Airswift is an international workforce solutions provider within the energy, technology, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.