Contract Support Administrator

SWARCO ITS; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

25 days' annual leave plus bank Holl

Company benefits and discounts

Opportunities for professional develop

A supportive and collaborative working

The opportunity to work for a global技术

Job summary

SWARCO UK is seeking a Contract Support Administrator to join our Field Engineering Services team in Glasgow. You will support contract and project administration, helping to manage budgets, costs and invoices via SAP. This role offers a mix of detail work and collaboration across teams.

The ideal candidate is organised, numerate and keen to learn, with strong Excel skills, good communication and the ability to handle multiple tasks to tight deadlines. Previous SAP experience is advantageous.

Qualifications

• Good administration and organisational skills.
• Good working knowledge of Microsoft Excel.
• Confidence working with numbers and financial information.
• Strong attention to detail and accuracy.
• Good IT skills and the ability to learn new systems.
• The ability to manage your workload and meet deadlines.
• Good communication skills and the confidence to work with different teams.
• A willingness to learn about contracts, project finances and commercial processes.

Responsibilities

• Providing day-to-day administrative support to Field Engineering Services and Operations Managers
• Helping to maintain project budgets, forecasts and financial information within SAP
• Updating and checking project costs, revenue, margins and variances, highlighting any information that may need further review
• Supporting Managers with the monitoring of project costs and financial performance
• Assisting with invoicing and payment processes, including generating invoices through SAP
• Helping to keep project, contract and regional records accurate and up to date
• Supporting procurement activities, including supplier enquiries, purchase orders and changes to orders
• Assisting with supplier administration and payment certification
• Helping to ensure SAP information is accurate and updated regularly
• Supporting the team with the monitoring and administration of Work in Progress (WIP)
• Maintaining an accurate regional contract register
• Preparing reports, data and other information for Managers as required
• Working with colleagues across the business to resolve queries and ensure information is recorded correctly
• Looking for opportunities to improve administration processes and make information easier to manage and understand

Skills

Administration

Numeracy

Time management

Communication

Tools

SAP

MS Excel

Job description

Company Description

We are looking to recruit an organised and commercially minded Contract Support Administrator to join our Field Engineering Services team in Glasgow.

Challenge

Contract Support Administrator – Glasgow

Contract Support Administrator

Become part of our SWARCO team as

What you will do

As a Contract Support Administrator, you will support our Field Engineering Services and Operations Managers with the administration of customer contracts and projects.

Your responsibilities will include:

• Providing day-to-day administrative support to Field Engineering Services and Operations Managers
• Helping to maintain project budgets, forecasts and financial information within SAP
• Updating and checking project costs, revenue, margins and variances, highlighting any information that may need further review
• Supporting Managers with the monitoring of project costs and financial performance
• Assisting with invoicing and payment processes, including generating invoices through SAP
• Helping to keep project, contract and regional records accurate and up to date
• Supporting procurement activities, including supplier enquiries, purchase orders and changes to orders
• Assisting with supplier administration and payment certification
• Helping to ensure SAP information is accurate and updated regularly
• Supporting the team with the monitoring and administration of Work in Progress (WIP)
• Maintaining an accurate regional contract register
• Preparing reports, data and other information for Managers as required
• Working with colleagues across the business to resolve queries and ensure information is recorded correctly
• Looking for opportunities to improve administration processes and make information easier to manage and understand

Profile

What we're looking for

We're looking for someone who is organised, numerate and keen to learn. You may already have experience in administration, finance administration, project support, contracts or a similar role, but we're also happy to consider someone looking to take the next step in their career.

You’ll ideally have:

• Good administration and organisational skills
• Good working knowledge of Microsoft Excel
• Confidence working with numbers and financial information
• Strong attention to detail and accuracy
• Good IT skills and the ability to learn new systems
• The ability to manage your workload and meet deadlines
• Good communication skills and the confidence to work with different teams
• A willingness to learn about contracts, project finances and commercial processes

Experience of SAP, invoicing, procurement, contracts or project administration would be useful, but isn't essential.

Benefits

Why SWARCO?

At SWARCO, you'll be joining a business delivering technology and infrastructure that helps keep people and communities moving.

You'll be part of a supportive team where your work directly contributes to the effective financial and operational delivery of our customer contracts. This is a varied role with the opportunity to develop your commercial and contract administration experience within an established technical environment.

Our benefits

• 25 days' annual leave plus bank holidays
• Company benefits and discounts
• Opportunities for professional development and learning
• A supportive and collaborative working environment
• The opportunity to work for a global technology business with a strong UK & Ireland presence

Ready to make a difference?

If you're organised, detail-focused and enjoy working with contracts, data and financial information, we'd love to hear from you.

We are committed to creating a diverse and inclusive workplace where everyone is valued and respected. We welcome applications from all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

We are committed to providing equal opportunities throughout our recruitment process and employment.

SWARCO UK

Buccleuch Avenue

G52 4LA Glasgow

Information on processing of your personal data is available https://www.swarco.com/privacy-information-applicants.