Reception & Facilities Coordinator

Irwin Mitchell LLP; Newcastle upon Tyne; On-site; GBP 20,000 - 23,000; Full time

Benefits offered by this job

25 days holiday

Bonus review

Westfield Health

Pension

Volunteer days

Staff discounts

Job summary

Irwin Mitchell LLP in Newcastle is seeking a Reception/Office Assistant to welcome clients and visitors and to support the smooth running of our front-of-house, meeting rooms and client areas.

You will coordinate room bookings, catering, video conferencing and IT support, ensuring spaces are tidy, well-stocked and presented with current information and brochures. Excellent communication and organisational skills are essential in this busy role.

Qualifications

• Experience in reception or front-of-house roles.
• Strong customer service and communication skills.
• Excellent organisation and ability to prioritise work.
• Proficient with standard IT systems.
• Ability to explain information clearly.

Responsibilities

• Welcoming clients and visitors professionally.
• Managing reception and meeting room bookings.
• Coordinating catering, IT, and facilities support.
• Maintaining tidy, well-stocked reception areas.
• Providing monthly meeting room information.
• Responding to enquiries calmly and effectively.

Skills

Reception experience

Customer service

Communication skills

IT literate

Tools

Workspace

Video conferencing

Meeting room systems

Job description

Irwin Mitchell LLP in Newcastle is seeking a Reception/Office Assistant to welcome clients and visitors and to support the smooth running of our front-of-house, meeting rooms and client areas.

You will coordinate room bookings, catering, video conferencing and IT support, ensuring spaces are tidy, well-stocked and presented with current information and brochures. Excellent communication and organisational skills are essential in this busy role.