Reception and Facilities Co-ordinator

Trinity House; Tendring; On-site; GBP 26,631 - 28,229; Part time

Benefits offered by this job

Membership in Civil Service Pension Scheme

Generous annual leave entitlement

Supportive team environment

Job summary

A maritime charity is seeking a Reception and Facilities Co-ordinator to manage daily office operations in Harwich. The role requires strong administrative skills, excellent communication abilities, and experience in office management. The successful candidate will coordinate facilities management, oversee health & safety procedures, and welcome visitors. This position offers a competitive salary, membership in the Civil Service Pension Scheme, and a supportive team environment.

Qualifications

• Proven administrative or office management experience in a multi-functional role.
• Strong organisational and problem-solving skills.
• Excellent communication skills and customer focus.

Responsibilities

• Coordinate daily office operations for a smooth working environment.
• Oversee facilities and site-based health & safety procedures.
• Welcome visitors and manage bookings at reception.

Skills

Administrative or office management experience

Organisational skills

Problem-solving skills

Excellent communication skills

Customer focus

ICT skills including Microsoft Office

Positive and proactive approach

Education

Level 3 Business Administration or Facilities qualification

Job description

Reception and Facilities Co-ordinator

Permanent • Harwich • £26,631.00 - 28,229.00 per annum pro rata (pay award pending) (Successful candidates will be appointed on the starting salary of this range) • 22 hours per week

Trinity House works for the benefit and safety of all mariners as a General Lighthouse Authority and maritime charity. Our people are central to our reputation as a leading maritime organisation, as is our commitment as an employer to developing the skills, capabilities and potential of our workforce.

About the role

We are seeking 2 enthusiastic Office Coordinators to join our front of house team in our Harwich office. You will work either the first half of the week (Mon-Wed) or the latter half (Wed-Fri), ensuring our office runs smoothly, safely, and efficiently for colleagues, visitors, and contractors.

What will you do

• Coordinate daily office operations to ensure a smooth, safe, and professional environment.
• Oversee facilities, cleaning, office equipment, and site-based health & safety procedures, including inductions, first aid, and fire marshal coordination.
• Handle procurement, supplies, purchase orders, post, office records, and T Card management.
• Welcome visitors, manage bookings, maintain reception/meeting areas, operate the switchboard, and oversee office security and access control.
• Support internal events, occasional administrative tasks for HR, Procurement, and Engineering, and corporate initiatives such as sustainability, wellbeing, and inclusion.

What are we looking for

• Proven administrative or office management experience in a multi-functional role.
• Strong organisational and problem-solving skills.
• Excellent communication skills and customer focus.
• Good ICT skills, including Microsoft Office products.
• Positive, flexible and proactive approach.
• Level 3 Business Administration or Facilities qualification (or working towards) is desirable.

What we offer

• Membership in the Civil Service Pension Scheme, with generous employer pension contribution of 28.97%.
• A central role in a welcoming, professional workplace.
• A supportive team environment where your contribution makes a real impact.
• Generous annual leave entitlement.

Interview: w/c 11th April 2026

Click here to view the role profile.

We welcome qualified individuals to apply and we look forward to reviewing your applications for this exciting opportunity. We are committed to equity within a respectful, diverse and inclusive environment.

If you are interested in applying for this position, please complete the online application process by submitting your CV along with a supporting statement evidencing how you meet the role requirements.