Reception Administrator

Tate Recruitment; Southampton; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

Tate Recruitment is seeking an Administrator/Receptionist for our Southampton office. The role is office-based, Monday to Friday, with a salary up to £28,000 per annum plus excellent benefits.

You’ll support the General Office team with archiving, post handling, supplier orders, and front-desk duties. You may cover Winchester occasionally, welcoming clients with professionalism and courtesy.

Qualifications

• Previous experience in a professional services environment.
• Administrative experience, preferably in an archiving role.
• Strong communication and interpersonal skills.
• Professional and approachable manner.
• Excellent IT skills with Word, Excel and Outlook.
• Flexible to travel to Winchester for cover when required.

Responsibilities

• Assisting with scanning incoming post, and managing deliveries.
• Dealing with contractor enquiries and visits.
• Assisting with archiving and storage of wills.
• Dealing with stationery supplies and orders.
• Assisting with client hospitality during busy times or holidays.
• Holiday cover for Southampton reception staff, dealing with incoming calls and visitors to the office.
• Providing reception cover for the Winchester office when needed.
• Greeting clients and visitors with warmth and professionalism.

Skills

Client-facing

Organised

Excellent communication

Interpersonal skills

Attention to detail

MS Word

MS Excel

Outlook

Travel to Winchester for cover

Tools

Word

Excel

Outlook

Job description

Administrator/ Receptionist – Southampton

Salary: To £28,000pa dependent on experience + excellent benefits

Monday – Friday – Office based

Our client, a leading professional services and values-driven employer of choice, is seeking a professional, personable Administrator/ Receptionist to join their Southampton office. This is an excellent opportunity to be part of a professional and friendly workplace that truly values its people and offers a comprehensive range of company benefits.

The Role

As part of the Administrative and Reception team, you’ll be supporting the General Office team. Duties will include archiving of documents, files and wills, managing on-line health & safety training for new members of staff, assisting with fire tests and drills, dealing with stationery supplies, collating confidential shredding materials and dealing with contractors.

On occasion you will be required to cover the reception and hospitality team. This will include being the first point of contact for clients, visitors and contractors, helping to take telephone calls and helping with light refreshments for meetings and setting out rooms for lunches.

Key Responsibilities

• Assisting with scanning incoming post, and managing deliveries
• Dealing with contractor enquiries and visits
• Assisting with archiving and storage of wills
• Dealing with stationery supplies and orders
• Assisting with client hospitality during busy times or holidays
• Holiday cover for Southampton reception staff, dealing with incoming calls and visitors to the office
• Providing reception cover for the Winchester office when needed
• Greeting clients and visitors with warmth and professionalism

About You

We are looking for someone who enjoys a client-facing role and enjoys working as part of a busy, collaborative team. You will be organised, proactive, and confident in handling tasks with a positive attitude.

• Previous experience in a professional services environment
• Previous administrative experience, preferably in an archiving role
• An understanding of the role of reception in a professional environment
• Excellent communication and interpersonal skills
• A professional and approachable manner
• Strong attention to detail and organisational skills
• Flexibility to travel to Winchester for cover when required
• Excellent IT skills and be proficient in Word, Excel and Outlook