Administrator - Receptionist

Tate; Southampton; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

Tate in Southampton is seeking an Administrator/Receptionist to join our professional services team. You will be the first point of contact, handle daily office tasks, and support the office with reception duties and archiving activities.

We value proactive, well-organised candidates with excellent communication skills who can work confidently in a busy environment and cover Winchester when required. Monday to Friday, office-based role with benefits.

Qualifications

• Previous experience in a professional services environment.
• Administrative experience, preferably in an archiving role.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist with scanning incoming post and managing deliveries.
• Handle contractor enquiries and site visits.
• Assist with archiving and storage of wills and documents.
• Manage stationery supplies and office orders.
• Support client hospitality during busy periods.
• Provide holiday cover for Southampton reception staff and welcome visitors.

Skills

Communication skills

Interpersonal skills

Attention to detail

Organisational skills

Professionalism

Tools

Word

Excel

Outlook

Job description

Administrator/ Receptionist - Southampton

Salary: To £28,000pa dependant on experience + excellent benefits

Monday - Friday - Office based

Our client, a leading professional services and values-driven employer of choice, is seeking a professional, personable Administrator/ Receptionist to join their Southampton office. This is an excellent opportunity to be part of a professional and friendly workplace that truly values its people and offers a comprehensive range of company benefits.

The Role

As part of the Administrative and Reception team, you'll be supporting the General Office team. Duties will include archiving of documents, files and wills, managing on-line health & safety training for new members of staff, assisting with fire tests and drills, dealing with stationery supplies, collating confidential shredding materials and dealing with contractors.

On occasion you will be required to cover the reception and hospitality team. This will include being the first point of contact for clients, visitors and contractors, helping to take telephone calls and helping with light refreshments for meetings and setting out rooms for lunches.

Key Responsibilities

• Assisting with scanning incoming post, and managing deliveries
• Dealing with contractor enquiries and visits
• Assisting with archiving and storage of wills
• Dealing with stationery supplies and orders
• Assisting with client hospitality during busy times or holidays
• Holiday cover for Southampton reception staff, dealing with incoming calls and visitors to the office
• Providing reception cover for the Winchester office when needed
• Greeting clients and visitors with warmth and professionalism

About You

We are looking for someone who enjoys a client-facing role and enjoys working as part of a busy, collaborative team. You will be organised, proactive, and confident in handling tasks with a positive attitude.

• Previous experience in a professional services environment
• Previous administrative experience, preferably in an archiving role
• An understanding of the role of reception in a professional environment
• Excellent communication and interpersonal skills
• A professional and approachable manner
• Strong attention to detail and organisational skills
• Flexibility to travel to Winchester for cover when required
• Excellent IT skills and be proficient in Word, Excel and OutlookIf you have the skills and experience outlined above and are seeking a rewarding opportunity with a respected employer, apply today.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application