Senior Administrator

Carter Jonas LLP; York and North Yorkshire; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible benefits

Purchasing additional leave

Health cash plans

Cycle to work

Job summary

Carter Jonas LLP is recruiting a Senior Administrator in our Winchester office. You will coordinate activities between internal teams and external clients, manage invoices and expenses, and support day-to-day operations with a focus on accuracy and service excellence.

You will be involved in document production, reporting, and process improvement while working in a flexible environment with a comprehensive benefits package.

Qualifications

• Experience in a professional services administration role preferably within property/land or rural sectors.
• Strong communication and organisational skills with the ability to multitask and liaise with multiple stakeholders.
• Excellent attention to detail and high accuracy, with good Excel knowledge.

Responsibilities

• Maintain up-to-date knowledge of team projects and budgets; assist with fee forecasting and staff information.
• Produce accurate, well-presented documents including reports, client correspondence, presentations and spreadsheets on time.
• Conduct office administration across systems and databases (Business Central, Connect, Time Management Software, TRAMPS, AML checks).
• Process fee accounts and expenses; collaborate with Client Accounting and Finance teams on invoicing.
• Deliver high-quality customer service to clients visiting or contacting the office.

Skills

Organised

Communication

Multitasking

Excel

Tools

Business Central

Connect

Time Management Software

TRAMPS

AML checks

Dwellant

Job description

Are you an organised professional with a passion for delivering exceptional administrative support? We are looking for a Senior Administrator to play a key role in ensuring the smooth operation of our rural land and property advisory services. This position involves coordinating communication between internal teams and external clients, maintaining high standards of service, and supporting day-to-day operations through tasks such as invoice processing, call handling and general office administration.

Our Winchester office has 50 professionals across our main divisions which means there are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can be discussed at the application stage.

Responsibilities

• An up to date knowledge of team projects.
• Support the team on matters involving budgets and billing; fee forecast; staff information and office inductions.
• To produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed timescales.
• To support the team, as required, and carry out administration of compliance and databases including Business Central, Connect, Time Management Software, TRAMPS, AML checks and Dwellant as required.
• To process fee accounts and expenses for the team
• Processing client invoices and working closely with the Carter Jonas Client Accounting and Finance departments.
• To provide a high level of efficiency and customer service to all clients who visit or contact the office, providing refreshments as needed.
• Providing support to the team with streamlining processes and reporting, printing and complying reports or letters to tenants/contractors.
• Reporting on a weekly / monthly basis to the team meeting

Qualifications

You will have ideally gained experience in a professional services administration role within the property sector, although property sector experience is not essential. You will be a strong communicator, with the ability to multitask and liaise with different stakeholders within Carter Jonas. You will be a quick learner with excellent organisation skills, who focuses on attention to detail and accuracy, along with a good level of Excel knowledge. You must be able to work well under pressure and thrive in fast paced environment.