Reception & Admin Coordinator

Coast and Vale Learning Trust; Leeds; On-site; GBP 19,000 - 23,000; Full time

Job summary

Coast and Vale Learning Trust is seeking an office administrator to contribute to creating and maintaining an effective office administrative support service for the academy.

Responsibilities include opening the reception, operating the switchboard from 7:45 am, greeting parents and visitors, and managing mail, deliveries, and visitor sign-in. You will also support reprographics, records, data entry and daily admin tasks using MS Office.

Responsibilities

• Open reception and switchboard from 7:45 am
• First point of contact for parents and visitors; provide courteous, professional service
• Retrieve telephone messages and handle telephone enquiries
• Liaise with students, staff and visitors daily
• Sign visitors and contractors; ensure safeguarding protocols
• Provide excellent customer service to parents, colleagues and visitors
• Manage mail, incoming/outgoing; organise daily mail flow
• Sign for and take delivery of parcels; keep delivery records
• Keep records of all visitors including meetings and academy visitors
• Provide student reception support at academy start
• Be a First Aider and support the First Aid rota
• Manage first aid resources
• Undertake routine admin tasks including reprographics and stock
• Maintain manual and computerised records and MIS
• Record keeping, data input and retrieval
• Typing, word-processing and other IT tasks
• Use Microsoft Office and databases effectively to deliver tasks
• Communicate effectively with customers and colleagues
• Work with others to improve work organisation and effectiveness
• Maintain franking machine
• Undertake general office duties and book meeting rooms
• Book taxis and update transport log
• Support administration team with daily tasks
• Provide hospitality to visitors on arrival if required
• Manage stationery, stock take and reorder for Admin department
• Carry out morning, break, lunch and after school duties as required
• Carry out any other duties as directed by the Principal
• Work with others to improve work organisation and effectiveness

Job description

Coast and Vale Learning Trust is seeking an office administrator to contribute to creating and maintaining an effective office administrative support service for the academy.

Responsibilities include opening the reception, operating the switchboard from 7:45 am, greeting parents and visitors, and managing mail, deliveries, and visitor sign-in. You will also support reprographics, records, data entry and daily admin tasks using MS Office.