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Smart Solutions (Recruitment) Limited; Tees Valley; On-site; GBP 17,000 - 21,000; Part time

Job summary

Smart Solutions (Recruitment) Limited is recruiting an Onsite Administrator to join a busy Hartlepool site on a 3-month contract. The role focuses on payroll administration, inductions, start-date coordination and maintaining worker documentation, with 30 hours per week and flexible days.

Reporting to the onsite management team, you will support rota planning, handle routine enquiries, and keep systems and records up to date. A full driving licence is advantageous for onsite travel.

Qualifications

• Payroll processing and submission
• Coordinating worker inductions and start dates
• Maintaining accurate worker documentation
• Checking and escalating payroll discrepancies
• Communicating with workers and teams

Responsibilities

• Prepare and submit accurate payroll information
• Check timesheets and payroll records for discrepancies
• Arrange worker inductions and coordinate start dates
• Communicate start-date and induction information to workers and teams
• Provide rota support and updates
• Upload documents to Work Cloud
• Maintain worker records in Workmate
• Ensure documentation is accurate and up to date
• Handle enquiries from workers
• Update spreadsheets and internal systems
• File, scan and organise documentation
• Support onsite management with general admin
• Escalate complex queries to the manager
• Assist wider team with admin tasks

Skills

Payroll administration

Induction coordination

Documentation management

Timesheet checking

Communication

Tools

Work Cloud

Workmate

Job description

We are currently recruiting for an Onsite Administrator to join a busy operational site in Hartlepool on an initial 3-month contract.

This is a varied administrative role supporting the smooth running of onsite operations, with a particular focus on payroll administration, worker inductions, start-date coordination, rota support and maintaining accurate worker documentation.

The role is for 30 hours per week, with flexibility around the days and hours worked, making this an excellent opportunity for someone looking for a flexible part-time contract.

Key Responsibilities:

• . Supporting the preparation and submission of accurate payroll information
• . Checking timesheets and payroll records and escalating any discrepancies
• . Arranging worker inductions and coordinating start dates
• . Communicating start-date and induction information to workers and relevant teams
• . Providing administrative support with rota preparation, updates and changes
• . Uploading worker documents accurately and promptly to Work Cloud
• . Maintaining and updating worker records through Workmate
• . Ensuring worker documentation is accurate, complete and up to date
• . Handling routine telephone, email and face-to-face enquiries from workers
• . Updating spreadsheets, records and internal systems
• . Filing, scanning and organising documentation
• . Providing general administrative support to the onsite management team
• . Escalating complex queries or issues to the appropriate manager
• . Supporting the wider team with general administration as required

A full clean driving licence and access to your own vehicle would be advantageous due to the onsite location.

If you are an organised and reliable Administrator looking for a flexible 30-hour-per-week contract within a busy operational environment, we would be keen to hear from you.

Smart Solutions proudly supports the Armed Forces Covenant. We are committed to ensuring that those who serve or have served in the Armed Forces, and their families, are treated fairly. We welcome applications from members of the Armed Forces community and value the skills, experience, and dedication they bring.

Eligible Armed Forces candidates meeting the minimum criteria will be offered an interview.