HR Administrator

Allen Associates; Oxford; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Weekly PAYE payroll

Holiday pay

Potential extension

Job summary

Allen Associates is seeking a temporary HR Administrator in Oxford to support a busy HR team. The role covers employee lifecycle administration, payroll support, and system data accuracy, with a quick start and weekly PAYE payments.

You will handle HR queries, onboarding, records, and reports, ensuring deadlines are met in a professional environment. The assignment is approx 3–4 months with potential extension for the right candidate.

Qualifications

• Proven experience in HR administration or a similar role.
• Strong organisational skills to meet deadlines.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and familiar with HR systems such as PeopleXD or other databases.
• Knowledge of HR policies, procedures, and payroll support processes.
• Confident communicator with excellent interpersonal skills.
• Ability to work independently and within a team, with good judgement in escalating queries.

Responsibilities

• Act as first point of contact for HR queries, guiding and referring complex issues.
• Support recruitment and onboarding, ensuring documentation is completed promptly.
• Manage administration across the employee lifecycle (starters, changes, leavers).
• Maintain confidential employee records (absence and leave data).
• Assist with monthly payroll processes and updates.
• Ensure compliance with policies, procedures, and deadlines.
• Monitor key dates, produce reports, and assist HR system improvements.

Skills

HR administration

Organisational skills

Microsoft Office

Communication

Tools

PeopleXD

Excel

Job description

Are you an organised, proactive HR professional seeking a temporary role that offers variety and the chance to support a busy HR team? This is an exciting opportunity to gain experience supporting employee lifecycle processes and maintaining HR records within a dynamic environment. The role involves core payroll support responsibilities, so your experience working with payroll systems will be highly valued.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary HR Administrator Responsibilities

• Acting as a first point of contact for HR queries, providing guidance and referring complex issues to the HR team
• Supporting recruitment and onboarding activities, ensuring documentation and processes are completed promptly
• Managing administration related to employees' lifecycle including starters, changes, and leavers
• Maintaining accurate and confidential employee records, including absence and leave data
• Assisting with monthly payroll processes, ensuring that employee changes, new starters, leavers, and relevant updates are processed accurately and on time
• Following policies, procedures, and deadlines to ensure compliance and accuracy
• Monitoring key dates and actions, producing reports, and assisting with HR system improvements

Temporary HR Administrator Rewards

• Between £14.98 and £18.30 per hour, plus holiday pay, paid via the Allen Associates weekly PAYE payroll
• 36.5 hours per week, Monday to Friday, usually starting at 9am
• Initial assignment of approximately 3-4 months, with potential for extension for the right candidate
• Experience supporting HR and payroll processes within a professional environment
• Opportunity to develop skills in HR administration within a reputable organisation

The Company

Our client is an organisation overseeing the management of a large property portfolio including around 450 buildings and related infrastructure within Oxfordshire. They operate with a professional approach and encourage a collaborative working environment.

Temporary HR Administrator Experience Essentials

• Proven experience in HR administration or a similar role
• Strong organisational skills to meet deadlines
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and familiar with HR systems such as PeopleXD or other databases
• Knowledge of HR policies, procedures, and payroll support processes
• Confident communicator with excellent interpersonal skills
• Ability to work independently and within a team, with good judgement in escalating queries

Location

Based in Central Oxford, there is no parking on site.