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NHS Jobs; Stroud; On-site; GBP 18,000 - 26,000; Full time

Job summary

NHS Jobs is seeking an administrative/secretarial professional to provide a full service and support to the team. The role requires prioritising workload, proposing efficiency changes, and producing high-quality typing and documents.

You will manage correspondence, emails, and diaries, coordinating meetings and resolving scheduling conflicts to keep deadlines on track and ensure smooth office operations.

Responsibilities

• Provide a full and comprehensive administration / secretarial service.
• Prioritise workload to ensure deadlines are met using own initiative.
• Propose changes to working practices to maximise efficiency.
• Produce copy and/or audio typing of correspondence, reports, presentations and spreadsheets to a high standard.
• Produce reports, spreadsheets, emails using Microsoft Office to a high quality standard.
• Handle all correspondence, including opening, redirecting, distribution and drafting replies.
• Diary management, arrange and co-ordinate meetings and resolve conflicting diary appointments.

Tools

Microsoft Office

Job description

• To provide a full and comprehensive administration / secretarial service.
• To use own initiative in prioritising workload to ensure deadlines are met.
• When appropriate, propose changes to working practices to maximise efficiency / effectiveness of role.
• To produce copy and / or audio typing of correspondence, reports, presentations and spreadsheets, ensuring all documents are accurate and produced to a high standard.
• To use Microsoft Office packages to produce reports, spreadsheets, presentations, emails to a high quality standard.
• To handle all correspondence, including opening, redirecting, distribution and drafting replies to all mail.
• At times be responsible, in the Managers absence, for opening, actioning and responding to emails and other correspondence
• To be responsible for day-to-day diary management, arranging and co-ordinating meetings and to resolve conflicting diary appointments