Business Support Admin Assistant

5 Star Recruitment; Birmingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

The Business Support Admin Assistant role provides efficient Professional Support Services to meet business needs, handling switchboard/reception and a range of clerical tasks to support operations.

Key duties include supporting meetings with note-taking, processing orders and stock checks, maintaining administrative and data records in line with data protection requirements, and contributing to a secure, confidential working environment within a supportive team.

Responsibilities

• Provide high quality Professional Support services to internal/external customers, including switchboard/reception.
• Fully support meetings, including note-taking and timely production/distribution of outputs.
• Place orders and monitor stock as appropriate.
• Operate and maintain administrative systems to ensure consistent delivery of the Professional Support function across the business.
• Administer business and financial processes, including handling monies and queries as appropriate.
• Provide accurate file/data records and maintain data quality, archiving and distribution of information in line with data protection requirements.
• Ensure confidentiality is maintained and compliance with Data Protection Act principles.
• Uphold safety and security by following policies and reporting issues appropriately.
• Work flexibly and as part of a team to ensure continuity of service.

Job description

About the job Business Support Admin Assistant

Job Purpose

To provide efficient, effective and consistent Professional Support Services that meet the needs of the business.

Key Responsibilities

• To provide high quality Professional Support services to internal/external customers communicating appropriately and ensuring their needs are met within the services Business Agreement including switchboard/reception provision, and undertaking a range of clerical tasks.
• To fully support meetings as required by the business, including the provision of note-note taking as requested and the production and distribution of outputs in a timely manner.
• To place orders and monitor stock as appropriate.
• To operate and maintain administrative systems (e.g. monitoring, recording and processing of information) to ensure the delivery of the Professional Support function in a consistent and responsive manner across in business.
• To administer business and financial processes, including handling monies and dealing with queries as appropriate
• To provide accurate file/data records and maintenance for example ensuring data quality/archiving, retention and distribution of information and records as per data protection requirements.
• To ensure that confidentiality is maintained in all areas and to ensure compliance with Data Protection Act principles.
• To ensure that safety and security is upheld by adhering to all appropriate policies and reporting any issues appropriately as they arise.
• To work flexibly and as part of a team to ensure cover of all aspects of Professional Support and to provide continuity of service.