Administrator Level 3

5 Star Recruitment; Ruthin; On-site; GBP 16,000 - 20,000; Full time

Job summary

5 Star Recruitment in Ruthin, United Kingdom, is seeking an experienced administrator to support the service with the planning, development and efficient operation of administrative systems. You will handle complex reception duties, manage records, generate reports and assist in budget-related tasks.

Role involves coordinating events, preparing documents, taking minutes, maintaining confidentiality and providing cover across the team as required. A proactive, team-oriented approach is essential.

Qualifications

• Experience of developing, managing and operating administrative systems.
• NVQ 3 or equivalent qualification or experience in relevant discipline.

Responsibilities

• Deal with complex reception/visitor matters.
• Plan and develop support service systems and procedures.
• Coordinate events as required.
• Manage manual and computerised record/information systems.
• Collate data and produce reports/information.
• Collate complex documents and IT-based tasks.
• Provide administrative support to staff and take minutes.
• Process invoices and monitor budget spreadsheets; support staff.
• Provide cover for colleagues during holidays or sickness.
• Attend meetings and participate in training and development.
• Maintain confidentiality at all times.

Skills

ICT skills

Policies & legislation

Teamwork

Self-learning

Education

NVQ 3 or equivalent

Job description

• Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the service / directorate.
• Assist with the planning and development of support services.

PRINCIPAL RESPONSIBILITIES

• Deal with complex reception/visitor etc. matters.
• Contribute to the planning, development and organisation of support service systems/procedures/policies.
• Coordinate events as required.
• Manage manual and computerised record/information systems.
• Collate data/information and produce reports/information/data as required
• Collate complex documents and other IT based tasks.
• Provide administrative and organisational support to other staff.
• Provide administrative and organisational support including minute taking.
• Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets. ? Provide guidance and support to staff and others.
• Arrange, attend and participate in regular meetings .
• Participate in training and other learning activities and performance development as required.
• Be responsible for petty cash as and when required.
• Provide cover for comparably graded colleagues or above due to holidays, sickness and other unforeseen events.
• Ensure confidentiality is maintained at all times.
• Undertake other relevant duties as agreed by Line Manager.

PERSON SPECIFICATION

The Person Specification sets out the skills, knowledge and experience that are considered to be necessary to carry out the duties of the post effectively

QUALIFICATIONS & EXPERIENCE

• Experience of development, management and operation of administrative systems.
• NVQ 3 or equivalent qualification or experience in relevant discipline.

KNOWLEDGE & SKILLS

• Effective use of ICT and other specialist equipment/resources.
• Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
• Work constructively as part of a team, understanding roles and responsibilities and your own position within these.
• Ability to self-evaluate learning needs and actively seek learning opportunities.