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Shrivenham Parish Council; Shrivenham; On-site; GBP 18,000 - 27,000; Full time

Job summary

Shrivenham Parish Council is seeking a practical Finance Admin Officer to manage the day-to-day administration of the Council's finances and the Viscountess Barrington Trust accounts. You will work under the Clerk/RFO, handling supplier invoices, reconciliations, VAT returns, and routine financial reporting while ensuring good governance and separation of Council and Trust records.

The role suits someone with hands-on finance experience, capable of learning the Trust's specific controls and

Qualifications

• Hands-on finance experience in a small organisation, local government or charity/trust setting.
• Ability to manage financial processes, controls and records with accuracy.
• Willingness to learn and understand different financial controls and reporting requirements.

Responsibilities

• Maintaining accurate finance records and accounting systems for the Council and the Trust, ensuring transactions are recorded to the correct entity, budget and cost area.
• Processing supplier invoices, receipts, payments and payment schedules with appropriate checks and documentation.
• Completing regular bank reconciliations, VAT returns and routine finance reporting, identifying and resolving discrepancies.
• Supporting budget monitoring, cashflow visibility and financial information for meetings.
• Preparing year-end accounts, audit information and returns, with support from Clerk/RFO.
• Supporting compliance with Financial Regulations and governance requirements.
• Providing timely finance information for councillors, trustees, auditors, suppliers and residents.

Skills

Hands-on finance experience

Job description

Shrivenham Parish Council is looking for a practical, accurate and community-minded Finance Admin Officer to manage the day-to-day administration of the Council's finances and the accounts for the Viscountess Barrington Trust.

This is a varied finance role within a complex arrangement: the Council is the sole managing trustee of the Trust, so the successful candidate will need to understand, or be able to learn quickly, the different financial controls and reporting requirements that apply to local government and charity/trust accounts.

The role would suit someone with hands-on finance experience who is ready for a broader challenge. You might have managed finance administration in a small organisation, worked in local government or a trust/charity setting, or built accounts payable/receivable experience and be ready to take the next step.

We are not looking for a CFO; we are looking for someone organised, reliable and confident working with financial processes, controls and records.

You will be involved in a wide range of finance activity across both the Parish Council and the Viscountess Barrington Trust, under the guidance of the Clerk/Responsible Finance Officer (RFO), keeping the day-to-day finances running smoothly while supporting good governance and compliance.

The work is varied because the Council and Trust have different financial controls, reporting expectations and audit requirements, and the Finance Admin Officer will ensure that records, approvals and reporting are kept clearly separated and well managed.

• Maintaining accurate finance records and accounting systems for both the Council and the Trust, ensuring transactions are recorded against the correct entity, budget and cost area
• Processing supplier invoices, receipts, payments and payment schedules, with appropriate checks, approvals and supporting documentation
• Completing regular bank reconciliations, VAT returns and routine finance reporting, including identifying and resolving discrepancies
• Supporting budget monitoring, cashflow visibility and financial information for Council, Trust and committee meetings
• Preparing year-end accounts, audit information and statutory/local government returns, including AGAR-related requirements, with the support of the Clerk/RFO
• Supporting compliance with Council Financial Regulations and the Trust's financial governance requirements
• Working closely with the Parish Clerk/RFO to provide clear, timely and practical finance information for councillors, trustees, auditors, suppliers and residents where appropriate