Assistant Clerk & Finance Administrator

Kents Hill & Monkston Parish Council]; Milton Keynes; Hybrid; GBP 30,000 - 32,000; Part time

Job summary

Kents Hill & Monkston Parish Council is seeking an Assistant Clerk & Finance Administrator to manage day-to-day financial administration, invoices, VAT and audit tasks, while supporting governance processes and community projects.

Based in MK10 with home-based work and occasional travel; 25–30 hours/week, with some evening meetings. The role partners with the Parish Clerk & RFO to ensure transparent financial controls and compliant service delivery.

Qualifications

• Experience in finance administration, bookkeeping or similar financial role.
• Confidence managing invoices, payments and financial records with accuracy.
• Experience in operations or service delivery within a public-facing environment.

Responsibilities

• Own day-to-day financial administration, robust processes and accurate records.
• Manage invoices, payments, VAT submissions and audit administration.
• Prepare agendas, reports and minutes, ensuring compliance with statutory requirements.
• Support governance, environmental and community project activities and contractor coordination.

Skills

Finance administration

Invoicing

Job description

Assistant Clerk & Finance Administrator

Location: MK10 (Home-based with travel within the Parish; hybrid working once offices open).

Salary : SCP (13 - 17) (£30,023 to £32,046 per annum pro-rata)

Hours of Work: 25-30 hours per week with a requirement for some evening work to attend Council meetings and events

Supporting Kents Hill & Monkston as it grows and evolves.

Kents Hill & Monkston Parish Council is strengthening its operational capacity as responsibilities expand and expectations rise across the parish. With new community facilities coming online, increasing service demands and a commitment to modern, responsive governance, we are investing in the capability needed for the future.

We are looking for an Assistant Clerk & Finance Administrator who can play a key role in the Council's day to day management. Working closely with the Parish Clerk & RFO, you will help ensure the Council's finances, governance arrangements and operational services are delivered effectively, accurately and transparently.

About the role

This is a varied and responsible role at the heart of the Council's operations. A significant part of the role will involve ownership of the Council's day-to-day financial administration, ensuring robust financial processes and accurate record keeping.

You will manage invoice processing, payments, financial records, VAT submissions and audit administration, working closely with the Clerk & RFO to ensure the Council maintains strong financial controls and compliance.

Alongside financial administration, you will support governance and democratic processes, preparing agendas, reports and minutes, maintaining records and supporting compliance with statutory requirements and Council policies.

You will also help deliver practical improvements across the parish, coordinate contractors, support environmental and community projects, and help ensure community assets and facilities remain safe, compliant and well maintained.

As the Council takes on new facilities and responsibilities, you will play a key role in developing effective systems and processes, supporting service delivery and providing organisational resilience, including deputising for the Clerk where appropriate.

About you

To succeed, you will bring:

• Experience in finance administration, bookkeeping, accounts processing or a similar financial role.
• Confidence managing invoices, payments, financial records and administrative financial processes with a high level of accuracy.
• Experience in operations, administration or service delivery within a public-facing or regulated environment.
• Strong organisational skills, accuracy and the ability to manage competing priorities
• Confidence coordinating contractors, managing tasks and supporting practical, on-the-ground work
• Clear communication skills and a professional, customer-focused approach when working with residents, councillors and stakeholders.
• A commitment to public service, community wellbeing and continuous improvement
• Experience in a local council environment is helpful but not essential. We are particularly interested in candidates with good finance and administration experience who are looking to broaden their responsibilities within a professional, community focused organisation.

Closing date: Applications must be returned by 12pm, 5 November 2026

Interviews: w/c 16 November 2026