Assistant Clerk & Finance Administrator

Ad Warrior Ltd; Milton Keynes; Hybrid; GBP 30,000 - 32,000; Part time

Job summary

Kents Hill & Monkston Parish Council is seeking an Assistant Clerk & Finance Administrator to support the Council with day-to-day financial administration, governance and operational services. The role will ensure robust financial controls, accurate record keeping and transparent processes.

Based in MK10, home-based with travel within the Parish and hybrid working as offices reopen. Part-time role (25–30 hours per week) with some evening meetings; salary SCP 13–17 (£30,023 to £32,046 pro-rata).

Qualifications

• Experience in finance administration, bookkeeping, accounts processing or a similar financial role.
• Confidence managing invoices, payments, financial records and administrative processes with high accuracy.
• Experience in operations/administration within a public-facing or regulated environment.
• Strong organisational skills and ability to manage competing priorities.
• Confidence coordinating contractors and supporting practical on-the-ground work.
• Clear communication with residents, councillors and stakeholders.
• Commitment to public service, community wellbeing and continuous improvement.

Responsibilities

• Owns day-to-day financial administration and robust financial processes.
• Manages invoice processing, payments, financial records, VAT submissions and audit administration.
• Supports governance with agendas, reports and minutes, and maintains records.
• Coordinates contractors and environmental/community projects to ensure assets stay safe and compliant.
• Develops systems and processes and deputises for the Clerk when appropriate.

Skills

Finance administration

Invoice processing

Financial records

VAT submissions

Audit administration

Governance support

Stakeholder communication

Job description

Assistant Clerk & Finance Administrator

Location: MK10 (Homebased with travel within the Parish; hybrid working once offices open).

Salary: SCP (13 - 17) (£30,023 to £32,046 per annum pro-rata)

Hours of Work: 25-30 hours per week with a requirement for some evening work to attend Council meetings and events

About the role

Supporting Kents Hill & Monkston as it grows and evolves.

Kents Hill & Monkston Parish Council is strengthening its operational capacity as responsibilities expand and expectations rise across the parish. With new community facilities coming online, increasing service demands and a commitment to modern, responsive governance, we are investing in the capability needed for the future.

We are looking for an Assistant Clerk & Finance Administrator who can play a key role in the Council's day to day management. Working closely with the Parish Clerk & RFO, you will help ensure the Council's finances, governance arrangements and operational services are delivered effectively, accurately and transparently.

This is a varied and responsible role at the heart of the Council's operations. A significant part of the role will involve ownership of the Council's day-to-day financial administration, ensuring robust financial processes and accurate record keeping.

You will manage invoice processing, payments, financial records, VAT submissions and audit administration, working closely with the Clerk & RFO to ensure the Council maintains strong financial controls and compliance.

Alongside financial administration, you will support governance and democratic processes, preparing agendas, reports and minutes, maintaining records and supporting compliance with statutory requirements and Council policies.

You will also help deliver practical improvements across the parish, coordinate contractors, support environmental and community projects, and help ensure community assets and facilities remain safe, compliant and well maintained.

As the Council takes on new facilities and responsibilities, you will play a key role in developing effective systems and processes, supporting service delivery and providing organisational resilience, including deputising for the Clerk where appropriate.

About you

To succeed, you will bring:

• Experience in finance administration, bookkeeping, accounts processing or a similar financial role.
• Confidence managing invoices, payments, financial records and administrative financial processes with a high level of accuracy.
• Experience in operations, administration or service delivery within a publicfacing or regulated environment.
• Strong organisational skills, accuracy and the ability to manage competing priorities
• Confidence coordinating contractors, managing tasks and supporting practical, ontheground work
• Clear communication skills and a professional, customer-focused approach when working with residents, councillors and stakeholders.
• A commitment to public service, community wellbeing and continuous improvement

Experience in a local council environment is helpful but not essential. We are particularly interested in candidates with good finance and administration experience who are looking to broaden their responsibilities within a professional, community focused organisation.

Closing date: Applications must be returned by 12pm, 5th November 2026

Interviews: w/c 16th No