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Wax Recruitment Ltd; Preston; On-site; GBP 27,000 - 30,000; Full time

Job summary

Preston City Council is seeking an Administration Assistant (Grade 4) based at Town Hall, Preston (PR1 2RL). Salary is £13.92 per hour. You will support the Operational Property Service, helping manage council-owned property and liaising with colleagues to ensure a smooth, well-run administration function.

The role involves handling CPM software, processing purchase orders and invoices, and assisting with repairs and inspections as required. A collaborative team environment is offered.

Qualifications

• Experience working in administration or office environment.
• Familiar with property management systems is a plus.
• Strong organisational and communication skills.

Responsibilities

• Assist the Operational Property administration team to deliver efficient service.
• Act as a point of contact for the Operational Property service and handle fault reports.
• Assist in administering the CPM software and raising work instructions.

Job description

Job title: Administration Assistant (Grade 4)

Job Category: Admin & Clerical

Location: Town Hall, Preston, Lancashire, PR1 2RL, Preston City Council

Salary: £13.92 per hour

Purpose of Job:

To work in a small team, assisting with the provision of administrative and systems support for the Operational Property Service, working in liaison with colleagues in other sections within the Directorate as required. To assist in the effective delivery of the management and maintenance of Council owned property.

Main Duties/Responsibilities:

• To assist with the work of the Operational Property administration team ensuring an efficient and effective service delivery.
• To act as a point of contact for the Operational Property service, dealing with incoming reports of faults and other requests.
• To assist with the administration of the specialist property management software system, currently Civica Property Management (CPM).
• To raise work instructions utilising the CPM software to the appropriate internal personnel or external contractor
• To accept and process a range of instructions via CPM from Investment Property to include void inspections, requests for repair to property etc.
• To process purchase orders and invoices for the Section, assisting with the maintenance of all associated files on CPM.
• Undertake such other duties and responsibilities appropriate to the post or grade as agreed by management.