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Portland College; Mansfield, Nottingham; On-site; GBP 24,797,000 - 26,174,000; Part time

Benefits offered by this job

Enhanced holidays

Blue Light Card

Employee Assistance Programme

Free parking on site

Job summary

Portland College is seeking an organised Safeguarding Administrator to support our Safeguarding Team and Designated Safeguarding Lead, ensuring records, processes and meetings are accurate, secure and well organised. The role is based at our main campus in Mansfield with some travel across sites.

You will input safeguarding information, prepare reports and agendas, take minutes, handle confidential data and assist during audits and quality assurance activities.

Qualifications

• Experience in an office or admin role and confident with databases and MS Office.
• Strong communication and customer service skills.
• Attention to detail and ability to prioritise a varied workload.
• Team player in multidisciplinary setting.
• Empathy and professionalism.

Responsibilities

• Accurately input safeguarding information and maintain records.
• Prepare safeguarding reports, audits and QA information.
• Prepare agendas, take minutes, and circulate meeting documents securely.
• Refer information requiring professional review to safeguarding leads.
• Handle confidential information in line with data protection policies.
• Maintain learner and citizen records and support audits and quality cycles.
• Provide admin support across care services as needed.
• Maintain strict confidentiality.

Skills

Office administration

MS Office

Database usage

Communication skills

Attention to detail

Organisational skills

Empathy

Education

NVQ/Level 2 Business Admin or Customer Care

Level 2 English & Maths

Tools

Microsoft Office Suite

Database systems

Job description

We are looking for an organised, professional and compassionate Safeguarding Administrator to provide high-quality administrative support to our Safeguarding Team and Designated Safeguarding Lead, ensuring that our safeguarding records, processes and meetings are accurate, secure and well organised. This role is based at our main campus, but some travel across sites may be required.

What you will be doing:

• Accurately inputting, updating and maintaining safeguarding information.
• Supporting the preparation of safeguarding reports, audits, data and quality assurance information.
• Preparing agendas, taking accurate minutes, maintaining action logs and securely circulating meeting documentation.
• Promptly referring information or correspondence requiring professional review to the appropriate safeguarding lead.
• Handling sensitive and confidential information professionally and in line with safeguarding procedures and data protection requirements.
• Maintaining accurate learner and citizen records.
• Providing support during audits, quality assurance work and the annual quality cycle.
• Providing administrative support across care services where required.
• Maintains strict confidentiality.

We are looking for someone who:

• Has experience of working in an office or administrative environment and is confident using databases and Microsoft Office.
• Has effective communication skills and can demonstrate excellent customer service.
• Is accurate and has a strong attention to detail and the ability to problem solve.
• Is organised and can confidently manage and prioritise a varied workload.
• Can work collaboratively as part of a multidisciplinary team.
• Demonstrates empathy and professionalism.

If you are a dependable administrator who combines accuracy and discretion with a compassionate, inclusive approach, we would be delighted to hear from you.

You can see more about what we do at Portland Charity by looking at the Who We Are and Choose Your Future pages on our website https://www.portland.ac.uk/.

We will be required to carry out an enhanced with barred lists check for this role.

Working at Portland Charity

At Portland Charity, our learners, citizens and staff are at the heart of what we do. We are passionate about our vision that all people with disabilities will have a lifetime of opportunity, and you could help us to achieve that. Our priority for staff is to create an outstanding place to work where the rewards of a job well done can be seen in the faces of our learners and citizens.

There are lots of great benefits to working at Portland Charity

• A rewarding career and working towards positive outcomes for our learners and citizens
• Enhanced holidays of 33 days per year when you join us (pro rata) and you are able to buy up to 10 additional days of holiday
• You are eligible for a Blue Light Card with access to lots of great discounts
• Free and confidential access to an Employee Assistance Programme
• Free parking on site and access to a subsidised canteen with a variety of meal options (main campus only)
• Everyone has an opportunity to develop their knowledge and skills on the job through training, mentoring and qualifications.
• Free life assurance – your family will benefit from a payment of 4x your annual salary if the unthinkable should happen

We are committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections the community.

Qualifications needed

• NVQ 2 in Business Admin and/or Customer Care or willing to work towards
• Level 2 English and Maths qualification or willing to work towards

Working Hours

22.5 hours – Monday – Friday. Hours can be flexible, but Thursdays are required. Working hours can be discussed at interview.

Job Details

Company: Portland College
Salary: from £15.53 an hour
Hours: Part-time
Location: Mansfield, NG18 4TJ
Working pattern: On-site
Job type: Permanent
Posting date: 7 Sept 2026
Closing date: 20 Sept 2026