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eTeach UK Limited; Mansfield; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Enhanced holidays (33 days pro rata, +

Job summary

Portland Charity is seeking a Safeguarding Administrator to provide high-quality administrative support to the Safeguarding Team and Designated Safeguarding Lead, ensuring safeguarding records, processes and meetings are accurate, secure and well organised. This role is based at our main campus with occasional travel across sites.

We are looking for candidates with office experience, strong MS Office skills, excellent communication and a calm, confidential approach.

Qualifications

• Experience in an office/administrative environment with databases and MS Office.
• Strong communication skills and customer service orientation.
• Accurate, detail oriented with problem-solving ability.
• Organised with ability to manage a varied workload.
• Ability to work collaboratively in a multidisciplinary team.
• Demonstrates empathy and professionalism.
• Maintains strict confidentiality.

Responsibilities

• Accurately input, update and maintain safeguarding information.
• Support preparation of safeguarding reports, audits and QA information.
• Prepare agendas, take minutes, maintain action logs, circulate docs.
• Refer information needing review to safeguarding lead.
• Handle sensitive information in line with procedures and data protection.
• Maintain accurate learner and citizen records.
• Support audits, QA work and annual quality cycle.
• Provide admin support across care services as required.

Skills

Office administration

Database & MS Office

Communication skills

Attention to detail

Time management

Teamwork

Empathy & professionalism

Confidentiality

Education

NVQ 2 in Business Admin / Customer Care

Level 2 English & Maths

Job description

We are outstanding, you can be too.We are looking for an organised, professional and compassionate Safeguarding Administrator to provide high-quality administrative support to our Safeguarding Team and Designated Safeguarding Lead, ensuring that our safeguarding records, processes and meetings are accurate, secure and well organised. This role is based at our main campus, but some travel across sites may be required.

What you will be doing:

• Accurately inputting, updating and maintaining safeguarding information.
• Supporting the preparation of safeguarding reports, audits, data and quality assurance information.
• Preparing agendas, taking accurate minutes, maintaining action logs and securely circulating meeting documentation.
• Promptly referring information or correspondence requiring professional review to the appropriate safeguarding lead.
• Handling sensitive and confidential information professionally and in line with safeguarding procedures and data protection requirements.
• Maintaining accurate learner and citizen records.
• Providing support during audits, quality assurance work and the annual quality cycle.
• Providing administrative support across care services where required.

We are looking for someone who:

• Has experience of working in an office or administrative environment and is confident using databases and Microsoft Office.
• Has effective communication skills and can demonstrate excellent customer service.
• Is accurate and has a strong attention to detail and the ability to problem solve.
• Is organised and can confidently manage and prioritise a varied workload.
• Can work collaboratively as part of a multidisciplinary team.
• Demonstrates empathy and professionalism.
• Maintains strict confidentiality.

We will be required to carry out an enhanced with barred lists check for this role.

Working at Portland Charity

At Portland Charity, our learners, citizens and staff are at the heart of what we do. We are passionate about our vision that all people with disabilities will have a lifetime of opportunity, and you could help us to achieve that. Our priority for staff is to create an outstanding place to work where the rewards of a job well done can be seen in the faces of our learners and citizens.

There are lots of great benefits to working at Portland Charity

• A rewarding career and working towards positive outcomes for our learners and citizens
• Enhanced holidays of 33 days per year when you join us (pro rata) and you are able to buy up to 10 additional days of holiday
• You are eligible for a Blue Light Card with access to lots of great discounts
• Free and confidential access to an Employee Assistance Programme
• Free parking on site and access to a subsidised canteen with a variety of meal options (main campus only)
• Everyone has an opportunity to develop their knowledge and skills on the job through training, mentoring and qualifications.
• Free life assurance - your family will benefit from a payment of 4x your annual salary if the unthinkable should happen

We are committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections the community.

Qualifications needed

• NVQ 2 in Business Admin and/or Customer Care or willing to work towards
• Level 2 English and Maths qualification or willing to work towards

Working Hours

22.5 hours - Monday - Friday. Hours can be flexible, but Thursdays are required. Working hours can be discussed at interview.

Applying to work at Portland Charity

Portland Charity is committed to safeguarding and promoting the welfare of its learners, citizens, customers, volunteers and staff. We expect all our staff to be aware of their responsibilities to protect learners, citizens, customers, volunteers and staff from abuse or harm and to promote Fundamental British Values. It is an offence to apply for this role if you are included in the child and or adult barred list. This role may involve regulated activity. Successful applicants will be required to undertake an enhanced Disclosure and Barring Service (DBS) check, a social media check, and to provide proof of their right to work in the UK.

If you have any questions or need some help when completing your application, you can contact the recruitment team we will be happy to help.

Many of our staff have a disability, and we’re proud to hold Disability Confident and Mindful Employer status which recognises our positive approach to physical and mental health and wellbeing at work. If you would like to speak with us before completing an application, you can contact our recruitment team who will be happy to support you with your application or answer any questions.