Legal PA

Search Consultancy LTD; Manchester; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Search Consultancy LTD is seeking an experienced Legal PA to join its support function in a hybrid role serving 2-3 fee earners. You will provide comprehensive administrative assistance, coordinate diaries and travel, and support with billing and document management in a fast-paced environment.

The ideal candidate will have at least two years’ legal support experience, strong organisational and communication skills, and a collaborative, detail-oriented mindset.

Qualifications

• Two years' relevant experience in legal support or as a Legal Secretary.

Responsibilities

• Deliver a professional and responsive service when handling client queries and requests via telephone, email, and written correspondence.
• Manage administrative processes relating to files and matters, including opening, maintaining, and closing records while ensuring compliance standards are met.
• Provide proactive support to senior stakeholders and wider team members, coordinating diaries, meetings, travel arrangements, accommodation bookings, and expense submissions.
• Assist with the end-to-end billing process, liaising with fee earners and finance teams to help ensure invoices are issued accurately and payments are received efficiently.
• Handle incoming and outgoing documentation promptly, ensuring all records and original documents are processed and stored correctly.
• Contribute to team projects, operational initiatives, and business development activities where required.
• Work closely with colleagues across different offices and departments to maintain a high standard of service and operational efficiency.

Skills

Administrative support

Real Estate knowledge

Organisational skills

Communication skills

Collaborative approach

Proactive mindset

Attention to detail

Job description

The Opportunity

A well-established professional services organisation is seeking an experienced and proactive Legal PA to join its support function. This role will provide dedicated administrative and PA support to 2-3 fee earners, working closely with them and business support colleagues to ensure the smooth day-to-day running of the department.

This is an excellent opportunity for a highly organised individual who enjoys working in a fast-paced, client-facing environment and takes pride in delivering an exceptional level of support. The successful candidate will act as a central point of contact for both internal and external stakeholders, helping to coordinate administrative activities and ensuring the wider team can focus on delivering outstanding client service.

The organisation offers a collaborative and inclusive working environment where employees are encouraged to contribute ideas, develop professionally, and build strong working relationships across the business. Flexibility, teamwork, and a commitment to excellence are highly valued, with support available to help colleagues perform at their best.

Working alongside a friendly and professional team, you will play a key role in maintaining effective communication, managing priorities, and providing comprehensive administrative assistance across a range of business activities. This position would suit someone who can confidently manage multiple tasks, remain calm under pressure, and consistently demonstrate a high level of attention to detail.

The Role

In this role, you will:

• Deliver a professional and responsive service when handling client queries and requests via telephone, email, and written correspondence.
• Manage administrative processes relating to files and matters, including opening, maintaining, and closing records while ensuring compliance standards are met.
• Provide proactive support to senior stakeholders and wider team members, coordinating diaries, meetings, travel arrangements, accommodation bookings, and expense submissions.
• Assist with the end-to-end billing process, liaising with fee earners and finance teams to help ensure invoices are issued accurately and payments are received efficiently.
• Handle incoming and outgoing documentation promptly, ensuring all records and original documents are processed and stored correctly.
• Contribute to team projects, operational initiatives, and business development activities where required.
• Work closely with colleagues across different offices and departments to maintain a high standard of service and operational efficiency.Working Pattern: Hybrid working arrangements available.

About You

To be successful in this position, you will have:

• Strong experience in an administrative, executive support, personal assistant, or legal support role.
• Prior exposure to a Real Estate or Property legal environment would be advantageous, although not essential.
• Excellent organisational skills with the ability to manage competing priorities and work independently.
• Outstanding written and verbal communication skills, including a professional and confident telephone manner.
• A collaborative approach and the ability to develop positive working relationships with colleagues and stakeholders.
• A proactive, solutions-oriented mindset with a willingness to take ownership of tasks and drive them through to completion.
• High levels of accuracy, attention to detail, and a methodical approach to your work.

This opportunity is ideally suited to an experienced Legal Secretary or career legal support professional with at least two years' relevant experience. Due to the nature of the role and the level of autonomy required, it is not intended as an entry-level position and is not suited to a recent graduate looking to pursue their SQE.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age